02 DEFINITIONS


Chapter.02
 DEFINITIONS


വളരെ 
വളരെ പ്രധാനപ്പെട്ട അധ്യായം ഒരു വര്‍ഷം 23 ചോദ്യങ്ങൾ ഈ അധ്യയത്തില്‍ നിന്നും ചോദിച്ചിട്ടുണ്ട്. അതായത് ജയിക്കാനുള്ള മാര്‍ക്കിന്‍റ പകുതിയിലധികം ഈ അധ്യായത്തില്‍ നിന്നും ചോദിച്ചിട്ടുണ്ടെന്നര്‍ത്ഥം. എല്ലാ പരീക്ഷയ്ക്കും അത്രകൂടുതല്‍ ചോദിക്കണെന്നുമില്ല, ഈ അധ്യായത്തിന്‍റെ പ്രാധാന്യം സൂചിപ്പിക്കാന്‍ പറഞ്ഞതാ. 
ചോദ്യവും ഉത്തരവും മാത്രം അദ്യം വായിക്കുക. ഓപ്ഷനുകൾ വായിക്കരുത്. 
ഈ അധ്യാത്തിലെ ഡെഫിനിഷനുകൾ മനസ്സിലാക്കിയതിനുശേഷം മാത്രം ഓപ്ഷനുകൾ നോക്കുക. അല്ലെങ്കില്‍ കണ്‍ഫ്യൂഷൻ വരും


1. Arising Reference
(A) Any Reference issued from the office which originates the file is called a Arising Reference 
(B) Arising Reference is not numbered and registered in the way of the other papers received in the Tappal 
(C) A paper or communication received from other office directly to Head of office is a arising reference 
(D) Preparation of any communication which is proposed to issue is name on arising reference 

Correct Answer: Option (A) Any Reference issued from the office which originates the file is called a Arising Reference

2. Any reference issued from the office which originates the file is called: 
(A) An official reference
(B) A cross reference 
(C) Internal reference
(D) Arising reference
Correct Answer: Option (D) Arising reference

3.Consists of current file, note file and previous papers put up for reference
(A) Old Case
(B) Case
(C) New case
(D) Current
Correct Answer: Option (B) Case

4. A case:
(A) A case is a communication received in the office in · which is stamped with the office seal and number and sent to the dealing clerk for further action 
(B) Case consists of the current file, note file and any previous papers and book put up for reference
(C) A reply to a reference issued from the office or a paper which thought not a reply of that nature has for any other reason to be failed with a current already pending in the office 
(D) The previous orders or other papers connected with or bearing on the subject of a current is called a case 
Correct Answer: Option (B) Case consists of the current file, note file and any previous papers and book put up for reference

5. A communication received in the office is stamped and numbered is called:
 (A) Draft the
(B) Old case 
(C) Communication 
(D) Current 
Correct Answer: Option (D) Current 

6. A communication received in the office which is stamped with the number of the office is until disposal known as a : 
(A) Tappal
(B) Disposal 
(C) Case
(D) Current 
Correct Answer: Option (D) Current 

7. Current:
(A) A communication received in the office which is stamped with the number of the office until disposal is known as a current
(B) It is a statement of the final decision of the head office of any matter submitted for information 
(C) A paper which is not connected with a pending case in the office is treated as a current 
(D) The process of copying and dispatching communications intended for any person or authority is a current 

Correct Answer: Option (A) A communication received in the office which is stamped with the number of the office until disposal is known as a current

8. A communication received in the office which is stamped with the number of the office is, until disposal known as 
(A) Current
(B) Case
(C) Enclosure
(D) Received paper 
Correct Answer: Option (A) Current

9. Name the file consists of the official paper under disposal to which are subsequently added the office copies of the intermediate official reference and the replies to such references, the whole being arranged chronologically: 
(A) Current file
(B) Note file 
(C) Disposal file
(D) New file
Correct Answer: Option (A) Current file

10. Current Files:
(A) It consists of the official paper under disposal to which are subsequently added the office copies of the intermediate official reference and the replies to references, the whole being arranged chronologically
(B) The file put up for references will be placed below and its string but not the flap will be tied round the upper file 
(C) The head of office will prescribe the subject for which they should be maintained whenever an important orders is received the Superintendent of that section will see that the original order or an attested copy of the same is put into the appropriate file (D) Current file is a statement of a final decision of the head of the office on any matter subject for information 

Correct Answer: Option (A) It consists of the official paper under disposal to which are subsequently added the office copies of the intermediate official reference and the replies to references, the whole being arranged chronologically


11. Which of the following consists of the official papers under disposal to which are subsequently added the office copies of the intermediate official references and the replies to such references?
(A) Note file
(B) Current file
(C) Stock file
(D) Putup papers 
Correct Answer: Option (B) Current file

12. Which of the following consists of the official papers under disposal to which are subsequently added the office copy of the intermediate official references and the replies to such references?
 (A) Note file
(B) Current file 
(C) Stock file
(D) Closed file 
Correct Answer: Option (B) Current file 

13. When official government officers correspond with each other or with any member of the public on administrative or official matters without the formality of official procedure is called: 
(A) Letter
(B) Demi-official correspondence 
(C) Memorandum 
(D) Correspondence 
Correct Answer: Option (B) Demi-official correspondence 


14. The statement of the final decision of the head of the office on any matter submitted for information or orders is:
(A) Correspondence 
(B) Disposal 
(C) Proceedings
(D) Rulings
Correct Answer: Option (B) Disposal 

15. Which of the following is a statement of the final decision of the head of the office on any matter submitted for information or orders?
 (A) Disposal
(B) Draft 
(C) Proceedings 
(D) Note
Correct Answer: Option (A) Disposal

16. Disposal:
(A) A clerk prepares of the index slip in duplicate noting the current number and nature and date of disposal 
(B) A paper which is not connected with pending cases in the office is called disposal (C) A statement of the final decision of the head of the office on any matter submitted for information or orders 
(D) To denote the process of copying and despatching communications in intended for any person or authority 
Correct Answer: Option (C) A statement of the final decision of the head of the office on any matter submitted for information or orders 


17. The preparation of any communication is called: 
(A) Noting
(B)Communication
(C) Drafting 
(D) Letter writing 
Correct Answer: Option (C) Drafting 

                                                                                              
18. The preparation of any communication which it is proposed to issue is : 
(A) Noting
(B) Referencing 
(C) Indexing
(D) Drafting 
Correct Answer: Option (D) Drafting 

19. Drafting
(A) Drafting is a statement of the final decision of the head of the office on any matter submitted for orders
(B) Drafting is the preparation of any communication which it is proposed to issue 
(C) It is the process of allocating to the top of the paper put up for reference 
(D) A paper which is not connected with a pending case in the office on which originates in the office is treated as drafting 

Correct Answer: Option  (B) Drafting is the preparation of any communication which it is proposed to issue (C) It is the process of allocating to the top of the paper put up for reference

20. The preparation of any communication for issue is called: 
(A) Draft
(B) Note 
(C) Reminder
(D) Endorsement
Correct Answer: Option (A) Draft

21. The process of the preparation of any communication which it is proposed to issue is known as:
 (A) Drafting
(B) Referencing 
(C) Filing
(D) Noting
Correct Answer: Option (A) Drafting

22. Enclosure:
(A) The process of attaching to the top of the papers putup for reference in a case slips printed with letters of the alphabet is called enclosure
(B) Valuable sent through local delivery will be put in a enclosure and sent to the concerned office 
(C) It is the process of putting up previous correspondence, laws, rules, reports etc. required for the disposal of a case 
(D) A communication or a statement or a plan other document which is attached to or accompanies another communication to supplement or elucidate the intention or orders conveyed in the letter

Correct Answer: Option (D) A communication or a statement or a plan other document which is attached to or accompanies another communication to supplement or elucidate the intention or orders conveyed in the letter

23. A communication or a statement or a plan, sketch or other document which is attached to or accompanies another communication to supplement or elucidate the point, intention or orders conveyed in the letter is called:
(A) Put up papers 
(B) Current file 
(C) Enclosure
(D) Disposal 
Correct Answer: Option (C) Enclosure

24. The process of attaching to the top of papers put up for reference in a case, slips printed with letters of the alphabet or Arabic or Roman numerals is called 
(A) Referencing
(B) Indexing 
(C) Noting
(D) Flagging
Correct Answer: Option (D) Flagging

25. Flagging:
(A) Flagging is the preparation of any communication which is proposed to issue 
(B) It is the term used to denote the process of copying and despatching communication intended for any person or authority 
(C) Flagging a blue fly leaf is added to a new current at the beginning 
(D) It is the process of attaching slips printed with letters of the alphabet or Arabic or Roman numerals to the top of papers put up for reference in a case
Correct Answer: Option (D) It is the process of attaching slips printed with letters of the alphabet or Arabic or Roman numerals to the top of papers put up for reference in a case

26. The process of attaching to the top of papers put up for reference in a case, slips printed with letters of the alphabet or Arabic or Roman numerals are: 
(A) Indexing
(B) Noting 
(C) Referencing
(D) Flagging
Correct Answer: Option (D) Flagging

27. The process of attaching to the top of papers put up for reference in a case, slips printed with letters of the alphabet or Arabic or Roman numerals is: 
(A) Flagging
(B) Referencing
 (C) Noting
(D) Drafting 
Correct Answer: Option (A) Flagging

28.The term used to denote the process of copying and despatching of communication is:
(A) Despatching
(B) Issues 
(C) Sending 
(D) Forwarding 
Correct Answer: Option (B) Issues 


29. The term used to denote the process of copying and despatching communications intended for any person or authority. is:
(B) Local delivery 
(A) Despatch
(C) Issue
(D) Disposal 
Correct Answer: Option (C) Issue

30. The term used to denote the process of copying and despatching communications intended for any person or authority is : 
(A) Issue
(B) despatch 
(C) local delivery 
(D) disposal 
Correct Answer: Option (A) Issue

31. The term used to denote the process of copying and despatching communications intended for any person or authority is : 
(A) Despatch
(B) Issue 
(C) Disposal 
(D) Local delivery
Correct Answer: Option (B) Issue 

32. New case means
(A) A paper which is a reply to a reference issued from the office 
(B) A paper which is not connected with a pending case 
(C) A paper which is received through post 
(D) A paper which though not a reply
Correct Answer: Option (B) A paper which is not connected with a pending case 

33. A paper which is not connected with a pending case in the office or one which originates in the office is treated as: 
(A) An old case
(B) A new case 
(C) Put up papers
(D) Tappal 
Correct Answer: Option (B) A new case 

34. A paper which is not connected with a pending case in the office or one which originates in the office is treated as:
(A) an old case 
(B) a new case 
(C) a current
(D) a Tappal 
Correct Answer: Option (B) a new case 

35. It is written by the clerk to facilitate disposal of: 
(A) Case
(B) Draft 
(C) Note
(D) Number 
Correct Answer: Option (C) Note

36. A precise of previous papers, statement of the facts reported and the proposals made in the current file is called:
 (A) Draft
(B) Disposal 
(C) Current
(D) Note
Correct Answer: Option (D) Note

37. A precise of previous papers, statement of the factor ported and the proposals made in the current file is called. 
(A) Current
(B) Draft
(C) Disposal
(D) Note 
Correct Answer: Option (D) Note 

38. What is written to facilitate the disposal of a case? 
(A) Opinion
(B) Note
(C) Draft
(D) Essay
Correct Answer: Option (B) Note

39. A precis of previous papers statement of the facts reported the proposals made in the current file is called :
(A) Draft 
(B) Disposal 
(C) Note 
(D) Current 
Correct Answer: Option (C) Note 

40. Noting:
(A) Note is the process of putting up in a case previous correspondence, laws, rule, reports etc required for its disposal 
(B) It means the previous orders or other papers connected with or bearing on the subject of a current under consideration 
(C) A note is written to facilitate the disposal a case 
(D) The note connected with any subject will run continuously from the inception of the file to the disposal 
Correct Answer: Option (C) A note is written to facilitate the disposal a case 

41. Consists of the notes with unofficial reference and replies there to including demi official and telephonic messages. 
(A) Draft 
(B) Disposal 
(C) Note file
(D) Current 
Correct Answer: Option (C) Note file

42. Official Correspondence
(A) Correspondence is called official when the final decision of the head of the office is given order 
(B) When one Government Officer as such addresses or is addressed by another Government Officer or by any public body or private individual in writing in accordance with certain fixed rules as to form, matter and procedure and with the intention that such correspondence may be the public record regarding the question discussed 
(C) It is the previous order or other paper connected with or bearing on the subject of a current under consideration 
(D) The process of putting up previous correspondence laws, rules, reports etc, required for the official correspondence

Correct Answer: Option (B) When one Government Officer as such addresses or is addressed by another Government Officer or by any public body or private individual in writing in accordance with certain fixed rules as to form, matter and procedure and with the intention that such correspondence may be the public record regarding the question discussed 

43. Reply to a reference issued from the office has to be filed with a current already pending is called: 
(A) New case. 
(B) Present case
(C) Note
(D) Old case 
Correct Answer: Option (D) Old case 

44. A reply to a reference issued from the office, or a paper which though not a reply of that nature has for any other reasons to be filed with a current already pending in the office is called:
(A) An old case
(B) A new case
(C) A current file 
(D) A note file
Correct Answer: Option (A) An old case

45. A reply to a reference issued from the office, or a paper which, though not a reply of that nature, has for any other reason to be filed with a current already pending in the in the office is called;
(A) A fresh case
(B) An old case 
(C) A pending file
(D) A linked file 
Correct Answer: Option (B) An old case 


46. A reply to a reference issued from the office or a paper which though a reply of that nature, to be filed with a current already pending in the office is called: 
(A) Case
(B) Current 
(C) Old case
(D) Note 
Correct Answer: Option (C) Old case

47. Old case:
(A) The previous order or other papers connected with or bearing on the subject of a current under consideration and put up in the case with the current
(B) A reply to a reference issued from the office or a paper which though not a reply of that nature, has for any other reason to be filed with a current already pending in the office is called as old case 
(C) Old case consists of the current file, not file and any previous paper and book put up for a reference 
(D) A paper which is not connected with a pending cases ,in the office or on which originated in the office is treated as old case 
Correct Answer: Option (B) A reply to a reference issued from the office or a paper which though not a reply of that nature, has for any other reason to be filed with a current already pending in the office is called as old case 

48. Put up papers :
(A) The paper sorted, date sealed, numbered, entered in the distribution register and sent to the Superintendent is called a put up paper 
(B) It means the previous order or other papers connected with or bearing on the subject of a current under consideration and put up in the case with the current
 (C) A paper which is connected with a pending case in the office is treated as put up papers (D) A communication received in the office which is stamped with the number of the office is known as put up paper

Correct Answer: Option (B) It means the previous order or other papers connected with or bearing on the subject of a current under consideration and put up in the case with the current

49. The previous orders or other papers connected with or bearing on the subject of a current under consideration and kept in the case with the current is called :
(A) disposed papers 
(B) put up papers
(C) original papers 
(D) back files 
Correct Answer: Option (B) put up papers

50. The previous orders or other papers connected with or bearing on the subject of a current under consideration and put up in the case with the current will be called:
(A) Disposed papers
(B) Put up papers
(C) Original papers 
(D) Back file 
Correct Answer: Option (B) Put up papers

51. Process of putting up previous correspondences for disposal of a case is: 
(A) Enclosures
(B) Disposal 
(C) Referencing
(D) Flagging
Correct Answer: Option (C) Referencing

52.. Which among the following is the process of putting up in a case previous correspondence, laws, rules, reports, etc. required for its disposal, flagging them and indicating their presence by reference in the margin?
(A) Referencing 
(B) Enclosure
(C) Cross referencing
 (D) Noting
Correct Answer: Option (A) Referencing 

53. Which among the following is the process of putting up in a case previous correspondence, laws, rules reports etc. required for its disposal flagging them and indicating their presence by reference in the margin?
(A) Cross reference 
(B) Enclosure 
(C) Referencing
(D) Flagging 
Correct Answer: Option (C) Referencing

54. The process of putting up previous correspondence, laws, rules, reports etc. required for the disposal of a case, flagging and indicating their presence in the margin at the portion of the current file or the note file in which they are mentioned or coated is called: 
(A) Flagging
(B) Noting 
(C) Referencing
(D) Drafting 
Correct Answer: Option (C) Referencing

55. Referencing:
(A) It is the process of putting up previous correspondence, laws, rules, reports etc required for the disposal of a case, flagging them and indicating their presence in the margin at the portion of the current file or the note file in which they are mentioned (B) It is to put up precedents and previous reference for disposal of a case. This will obviate the issue of In consistent orders and possible of wastage of time 
(C) Reference is written to facilitate the disposal of a case. It may contain a precise of previous paper, a statement of the facts reported and proposals made in the file
(D) It is indented to reproduce the matter in the current file fresh points if any should be pointed out 
Correct Answer: Option (A) It is the process of putting up previous correspondence, laws, rules, reports etc required for the disposal of a case, flagging them and indicating their presence in the margin at the portion of the current file or the note file in which they are mentioned

56. Which among the following is the process of putting up in a case previous correspondence, laws, rules, reports etc. required for its disposal, flagging them and indicating their presence by reference in the margin?
(A) Cross referencing 
(B) Referencing 
(C) Enclosure
(D) Noting.
Correct Answer: Option (B) Referencing 

57. Registry:
(A) A paper is said to be registered when it is given a current number and entered with an abstract in the Personal Register
 (B) A list of register to be maintained shall be prepared and issued under a formal standing order or office order
 (C) All communication received in the office which is official or demi-official are until numbering is known as Registry 
(D) The entering in the index relating to an individual paper is to be registered in the case book
Correct Answer: Option (A) A paper is said to be registered when it is given a current number and entered with an abstract in the Personal Register

58. A paper is said to be...... ...... when it is given a current number and entered with an abstract in the Personal Register. 
(A) disposed
(B) despatched 
(C) filed
(D) registered 
Correct Answer: Option (D) registered 

59. A paper is said to be registered when it is given a current number and entered with an abstract in the personal register is called: 
(A) Reference
(B) Tappal
(C) Title
(D) Registry
Correct Answer: Option (D) Registry

60. A paper is said to be ..................... when it is given a current number and entered with an abstract in the personal register. 
(A) Despatched
(B) Filed 
(C) Disposed
(D) Registered 
Correct Answer: Option (D) Registered 

61. A paper is said to be when it is given a current number and entered with an abstract in the personal register.
(A) Registered
(B) despatched 
(C) disposed
(D) filed
Correct Answer: Option (A) Registered

62.. A minor division of office consisting of a superintendent and one or more clerks under him is called: 
(A) Section
(B)Tappal
(C) Part
(D) Category 
Correct Answer: Option (A) Section

63. Which of the following is a minor division of the office consisting of a superintendent and one or more clerks?
 (A) Section 
(B) Fair copy section 
(C) office section 
(D) Secret section 
Correct Answer: Option  (A) Section 

64. Which among the following is a minor division of the office consisting of a Supt. and one or more clerks?
(A) Section
(B) Office Section 
(C) Tappal section 
(D) Despatch Section 
Correct Answer: Option (A) Section

65. A minor Division of the office consisting of a Superintendent and one or more clerk under him are called
(A) Department
(B) Section 
(C) Sub Office
(D) District office
Correct Answer: Option (B) Section 

66. Which of the following is a minor division of the office consisting of a Superintendent and one or more clerks?
(A) Office Section 
(B) Section
(C) Secret Section 
(D) Sub-division Office 
Correct Answer: Option (B) Section

67. Tappal :
(A) Any reference bearing the very same current number of the pending file issued for information is a tappal
(B) Demi-officials correspondence and telephonic messages also called tappal 
(C) All communications received in the office which are official or demi-official are until numbering known as tappal
 (D) A paper is called tappal when it is given a current number and enters with an abstract in the Personal Register 
Correct Answer: Option (C) All communications received in the office which are official or demi-official are until numbering known as tappal

68.Tappals received out of office hours are kept in a box and distributed in the tappal of ———— 
(A) Next day
(B) Same day
(C) Day after tomorrow 
(D) Same evening
Correct Answer: Option (A) Next day

69. All communications received in the office which are official or demi-official are, until numbering known as
(A) Current
(B) Enclosure
(C) Tappal
(D) Case 
Correct Answer: Option (C) Tappal

70. All communications received in the office are until numbering known as: 
(A) Current
(B) Case
(C) Official
(D) Tappal 
Correct Answer: Option (D) Tappal 

71. All communications received in the office which is official or demi official are, until numbering known as: 
(A) New case
(B) Arising reference
(C) Tappal
(D) Current
Correct Answer: Option (C) Tappal

72. All communications in the office which are official or nonofficial are until known as Tappal: 
(A) opening
(B) registering 
(C) numbering 
(D) disposal 
Correct Answer: Option (C) numbering 

73. A case consists of:
(A) Current file
(B) Note file 
(C) Previous papers and books put up for reference
(D) All the above 
Correct Answer: Option (D) All the above 

74. Tagging:
(A) It is the process of attaching slips printed with letters of the alphabet or Arabic or Romans numerals to the top of paper put up for reference in a case 
(B) The current and the enclosure arranged below it are punched in the top left hand, corner and a tag is passed through the hole. This is Tagging 
(C) When it is necessary to refer in any one file to a paper in another un disposed file. The two files will be linked together is tagging 
(D) It is for inter charge of opinion of information considered undesirable to place on official receipt 
Correct Answer: Option (B) The current and the enclosure arranged below it are punched in the top left hand, corner and a tag is passed through the hole. This is Tagging 




 Arising Reference:
Any reference issued from the office which originates the file is called an arising reference. 

Case:
  • Case consists of the current file, Note file and any previous papers and books put up for reference. 
Current
  • A communication received in the office which is stamped with the number of the office is, until disposal, known as a current and the number itself is called a current number.
Current file
  • Consists of official paper or papers to which are subsequently added the office copies of intermediate official reference, the whole being arranged chronologically.  
Demi-official correspondence
  • Correspondence is called demi-official when officers correspond with each other or with any member of public on administrative office matters without the formality of office procedure for any information and may be considered undesirable to place official record.  
Disposal
  • Disposal is statement of the final decision of the head of office on any matter submitted for information or orders.
Drafting
  • Drafting is the preparation of any communication which it is proposed to issue
Enclosure
  • A communication or a statement or a plan, sketch or other documents which is attached to or accompanies another communication to supplement or elucidate the point conveyed in the letter is called an enclosure. 
Flagging
  • Flagging is the process of attaching to the top of papers put up for reference in a case, slips printed with letters of the alphabet or Arabic or Roman Numerals 
Issue
  • Issue is the term used to denote the process of copying and dispatching communications intended for any person or authority.

New Case
  • A paper which is not connected with a pending case in the office or one which originates in the office is treated as a New Case.

Note
  • A note is written of facilitate the disposal of a case. It may contain a precise of previous papers, a statement of the facts reported and proposals made in the current file, the arguments for and against any measure proposed and suggestions as to the action to be taken.
Note file
  • Consists of the notes with unofficial reference and replies there to including demi official and telephonic messages. 

Official correspondence
  • Correspond with each other or with any member of public with certain fixed rules as to form and with intention to place the same as an official record.

Old case
  • A reply to a reference issued from an office has for any other reason to be filed with a current already pending in the office is called an old case.

Put up papers
  • Put up papers means the previous orders or other papers connected on the subject of a current under consideration and put up in the case with the current. 

Referencing
  • Referencing is the process of putting up in a case previous correspondence, laws, rules, reports etc. Required for its disposal, flagging them and indicating their presence by reference in the margin at the portion of the current file or note file in which they are mentioned or quoted.  
Registry
  • A paper is said to be registered when it is given a current number and entered with an abstract to the personal register. 

Section
  • Section is the minor division of the office consisting of a Superintendent and one or more clerks under him. 
Tappal
  • All communications received in the office which are official/ demi official are until numbering is known as Tappal.  

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  1. 4. ഈ നട പടി ഗ ന്ഥ ത്തിൽ ഉപ യോ ഗിച്ചിട്ടുള്ള ചില പദങ്ങളുടെയും പ്രയോഗങ്ങളുടെയും നിർവചനങ്ങളാണ് താഴെ കൊടുത്തിരിക്കുന്നത്.

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  2. "ഉൽഭവ പരാ മർശം' (Arising Reference)-ഫയൽ ഉൽഭ വിക്കുന്ന ആഫീസിൽ നിന്നു അയ യ്ക്കുന്ന ഏതെങ്കിലും പരാമർശത്തെ ഉൽഭവ പരാമർശം എന്നു പറയുന്നു.

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    Replies
    1. Arising Reference
      (A) Any Reference issued from the office which originates the file is called a Arising Reference
      (B) Arising Reference is not numbered and registered in the way of the other papers received in the Tappal
      (C) A paper or communication received from other office directly to Head of office is a arising reference
      (D) Preparation of any communication which is proposed to issue is name on arising reference

      Correct Answer: Option (A) Any Reference issued from the office which originates the file is called a Arising Reference

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    2. Any reference issued from the office which originates the file is called:
      (A) An official reference
      (B) A cross reference
      (C) Internal reference
      (D) Arising reference
      Correct Answer: Option (D) Arising reference

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  3. "കാര്യം' (Case)എന്ന തിൽ നടപ്പു ഫയലും കുറിപ്പു ഫയലും പരാമർശനത്തിനായി സമർപ്പിച്ചിട്ടുള്ള ഏതെങ്കിലും മുൻ കടലാസും പുസ്തകങ്ങളുമടങ്ങുന്നതാണ്.

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    Replies
    1. A case:
      (A) A case is a communication received in the office in · which is stamped with the office seal and number and sent to the dealing clerk for further action
      (B) Case consists of the current file, note file and any previous papers and book put up for reference
      (C) A reply to a reference issued from the office or a paper which thought not a reply of that nature has for any other reason to be failed with a current already pending in the office
      (D) The previous orders or other papers connected with or bearing on the subject of a current is called a case
      Correct Answer: Option (B) Case consists of the current file, note file and any previous papers and book put up for reference

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  4. "നടപ്പ്'- (Current)ആഫീസിൽ കിട്ടി നമ്പരിട്ട് ആഫീസ് മുദ്ര പതിപ്പിച്ച ഒരു അറിയിപ്പ് തീർപ്പാകും വരെ “നടപ്പാ'യി അറിയപ്പെടുന്നതും അ ങ്ങി ന യി ടു ന്ന നമ്പർ തന്ന "നടപ്പു നമ്പർ' എന്നു വിളിക്കപ്പെടുന്നതുമാകുന്നു.

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    Replies
    1. Consists of current file, note file and previous papers put up for reference
      (A) Old Case
      (B) Case
      (C) New case
      (D) Current
      Correct Answer: Option (B) Case

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  5. "നടപ്പു ഫയൽ' - (Current File) ഇതിൽ തുടക്കത്തിൽ തീർപ്പിലിരിക്കുന്ന ഔദ്യോഗിക കടലാസോ, കടലാസുകളോ അതിനോട് (അവയോട്) പിന്നീടു ചേർക്കുന്ന ഇടയ്ക്കിടയ്ക്കുള്ള പരാമർശങ്ങൾക്കുള്ള മറു പടി കളും ഉൾപ്പെ ടു ന്ന താ ണ്. ഇവ മുഴു വനും കാലാനുസാരക്രമത്തിൽ അടുക്കിവച്ചിട്ടുള്ളതായിരിക്കും.

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  6. “അർദ്ധ ഔദ്യോ ഗിക കത്തിടപാട് --- (Demi-Official Correspondance) ഒൗദ്യോഗിക നടപടിയുടെ ഔപചാരികത്വം കൂടാതെ ഔദ്യോഗിക രേഖകളിൽ ഉൾപ്പെടുത്തുന്നത് ആശാസ്യമല്ലെന്ന് കരുതുന്ന അഭിപ്രായമോ വിവരമോ കൈമാറ്റം ചെയ്യുന്നതിനോ വിനിമയം ചെയ്യുന്നതിനോ വേണ്ടി ബന്ധപ്പെട്ട സർക്കാർ ഉദ്യോഗസ്ഥന്മാർ ഭര ണ പരമോ ഔദ്യോഗികമോ ആയ കാര്യങ്ങൾക്കായി പരസ്പരമോ അല്ലെങ്കിൽ പൊതുജനങ്ങളിൽ ആരെങ്കിലുമായോ കത്തിടപാടു നടത്തുമ്പോൾ ആ കത്തിടപാടിനെ “അർദ്ധ ഔദ്യോഗികം' എന്നു വിളിക്കുന്നു.

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  7. "തീർപ്പ്' (Disposal)എന്നത് അറിവിനോ ഉത്ത ര വു കൾ ക്കോ ആയി സമർപ്പിച്ചിട്ടുള്ള ഏതെങ്കിലും സംഗതിയെ സംബന്ധിച്ച് ആഫീസ് തലവന്റെ അന്തിമ തീരുമാനത്തിന്റെ പ്രസ്താവമാണ്.

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  8. "നക്കൽ' തയ്യാറാക്കൽ (Draft)എന്നത്, അയയ്ക്കുന്നതിനുവേണ്ടിയുള്ള ഏതെങ്കിലും തയ്യാറാക്കലാണ്.

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  9. "ഉള്ളടക്കം' (Enclosure)ഒരു അറിയിപ്പിൽ അട ങ്ങി യി രി ക്കുന്ന പ്രശ്നങ്ങൾക്കോ ഉദ്ദേശങ്ങൾക്കോ ഉത്തരവുകൾക്കോ അനുപൂര കമായോ വിശദീകരണമായോ വേറൊരു എഴുത്തിന്റെ കൂടെ ചേർത്തോ അല്ലെങ്കിൽ അതു സഹിതമോ അയയ്ക്കുന്ന ഒരു പ്രതികളെയോ എഴുത്തിനെയോ ഒരു മാതൃകയെയോ (plan) ആകൃതിയെയോ (sketch) മറ്റു രേഖകളെയോ അതിന്റെ ഉള്ളടക്കം' എന്നു വിളിക്കുന്നു.

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  10. "കൊടി കുത്തൽ' (Flagging)എന്ന ത് ഒരു കാര്യ ത്തിൽ പരാ മ ർ ശ ന ത്തി നായി വച്ചിട്ടുള്ള കട ലാ സു ക ളു ടെ മേൽ അക്ഷരമാലയിലെ അക്ഷരങ്ങളോ അറബി അക്കങ്ങളോ റോമൻ അക്കങ്ങളോ അച്ചടിച്ച തുണ്ടുകൾ വയ്ക്കുന്ന പ്രവൃത്തിയാണ്.

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  11. "അയപ്പ് ' (Issue)-ഏ തെ ങ്കിലും വ്യക്തിക്കോ അ ധി കാ രിക്കോ ഉദ്ദേശിച്ചിട്ടുള്ള അറിയിപ്പുകൾ പകർത്തുകയും അയയ്ക്കുകയും ചെയ്യുന്ന പ്രവൃത്തിയെക്കുറിക്കാനുപയോഗിക്കുന്ന പദമാണ് "അയപ്പ്'

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  12. പുതുക്കാര്യം '- (New Case) ആഫീസിൽ നില വി ലുള്ള ഒരു കാര്യവുമായി ബന്ധപ്പെടാത്തതോ, ആഫീസിൽനിന്നുൽഭവിക്കുന്നതോ ആയ ഒരു കടലാസ് "പുതുക്കാര്യ' മായി കണക്കാക്കപ്പെടുന്നു.

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  13. കുറിപ്പ് - (Note) ഒരു കാര്യത്തിന്റെ തീർപ്പ് സുഗമമാക്കുന്നതിന് കുറിപ്പ് എഴുതുന്നു. കടലാസുകളുടെ ഒരു സംക്ഷിപ്തവും നടപ്പു ഫയലിൽ റിപ്പോർട്ടു ചെയ്തിട്ടുള്ള വസ്തുതകളുടെയും അതിന് നൽകി യിട്ടുള്ള നിർദ്ദേ ശ ങ്ങ ളു ടെയും ഒരു പാ വ ന്യും നിർദ്ദേ ശി ക്ക പ്പെട്ടിട്ടുള്ള ഏതെങ്കിലും നട പടി ക്ക നു കൂ ലവും പ്രതികൂലവുമായ വാദഗതികളും സ്വീകരിക്കേണ്ട നടപടിയെപ്പറ്റിയുള്ള നിർദ്ദേശങ്ങളും അതിലടങ്ങിയേക്കാവുന്നതാണ്.

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  14. "കുറിപ്പു ഫയൽ'- (Note Files)അനൗ ദ്യോ ഗിക പരാ മർ ശ ങ്ങളും അവ യ്ക്കുള്ള മറു പടി കളും ഉൾപ്പെ ടെ യുള്ള കുറി പ്പു കൾ ഇതിൽപ്പെടുന്നു. അർദ്ധ-ഔദ്യോഗികമായോ ടെലിഫോൺ വഴിയോ കിട്ടുന്ന സന്ദേശങ്ങളും ഇതിൽപ്പെടുന്നതാണ്.

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  15. "ഔദ്യോഗിക കത്തിടപാട്'- (Official Correspondance)രൂപമാതൃക (form), വിഷയം, നടപടി എന്നിവയെ സംബന്ധിച്ച് ചില നിശ്ചിത ചട്ടങ്ങൾ പാലിച്ചും, ചർച്ച ചെയ്ത പ്രശ്നങ്ങളെ സംബന്ധിച്ചിടത്തോളം കത്തിടപാട് ഒരു പൊതു രേഖയായിത്തീർന്നേക്കാമെന്ന ഉദ്ദേശത്തോടെയും ഒരു സർക്കാർ ഉദ്യോഗസ്ഥൻ മറ്റൊരു സർക്കാരുദ്യോഗസ്ഥനെയോ, പൊതുസ്ഥാപ ന ത്ത യോ, സ്വകാര്യ വ്യക്തി യ യോ അഭിസംബോധന ചെയ്തതോ, അല്ലെങ്കിൽ ഒരു സർക്കാരുദ്യോഗസ്ഥൻ മറ്റൊരു സർക്കാരുദ്യോഗസ്ഥനാലോ പൊതുസ്ഥാപനത്താലോ സ്വകാര്യ വ്യക്തി യാലോ അഭി സം ബോ ധന ചെയ്യ പ്പെ ട്ടോ, രേഖാമൂലമായി നടത്തുന്ന കത്തിടപാടുകൾക്കു ഔദ്യോഗികം എന്നു പറയുന്നു.

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  16. "പഴയ കാര്യം'-- (Old Case)ആഫീസിൽ നിന്നും പുറപ്പെടുവിച്ചിട്ടുള്ള ഒരു പരാമർശത്തിനുള്ള മറുപടിയോ, ആ സ്വഭാവത്തിലുള്ള ഒരു മറുപടി അല്ലെ ങ്കിൽ ആ ഫീ സിൽ പ രി ഗ ണ ന യി ലി രി ക്കുന്ന ഒരു നടപ്പിനോടു കൂടി മറ്റെന്തെ ങ്കിലും കാര ണ ത്തി നാ യി, ഫയൽ ചെയ്യേണ്ടതായ ഒരു കടലാസോ, "പഴയ കാര്യം' എന്ന പേരിൽ അറിയപ്പെടുന്നു.

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  17. "സമർപ്പിച്ചിട്ടുള്ള കട ലാ സു കൾ' (Put up Papers)എന്നാൽ പരി ഗ ണ ന യിലിരിക്കുന്ന നടപ്പിലെ വിഷയവുമായി ബന്ധപ്പെട്ടതോ ആ വിഷയം ഉൾക്കൊള്ളുന്നതോ ആയ മുൻ ഉത്തരവുകളും മറ്റു കടലാസുകളും, ഇക്കാ ര്

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  18. " പരാ മർശി ക്കൽ ' -- (Referencing)ഒരു കാര്യം തീർപ്പു കൽപ്പി ക്കു ന്ന തിനാവശ്യമായ മുൻ കത്തിടപാടുകൾ, നിയമങ്ങൾ, ചട്ടങ്ങൾ, റിപ്പോർട്ടു കൾ മുത ലാ യ വ സമർപ്പി ക്കു ക യും, അവയ് ക്കു
    കൊടികുത്തുകയും അവയെപ്പറ്റി പറയുകയോ ഉദ്ധരിക്കുകയോ ചെയ്തിട്ടുള്ള നടപ്പു ഫയലിലെയോ കുറിപ്പു ഫയലിലെയോ വിളുമ്പിൽ അവയുടെ സാന്നിദ്ധ്യം പരാമർശംമൂലം സൂചിപ്പിക്കുകയും ചെയ്യുന്ന നടപടിയാണ് "പരാമർശിക്കൽ'.

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  19. "പതിക്കൽ' -- (Registry)ഒരു കടലാസിന് നടപ്പുനമ്പർ നൽകുകയും തൻ പതിവേടിൽ അതിന്റെ ഒരു ചുരുക്കം ചേർക്കുകയും ചെയ്യുമ്പോൾ ഒരു കടലാസ് പതിച്ചു എന്നു പറയുന്നു.

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  20. "സെക്ഷൻ' (Section)എന്നാൽ ഒരു സൂപണ്ടും അദ്ദേ ഹ ത്തിന്റെ കീഴിൽ ഒന്നോ അതിലധികമോ ഗുമസ്തൻമാരുമടങ്ങുന്ന ആഫീസിന്റെ ഒരു ചെറുവിഭാഗമാണ്.

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  21. "തപാൽ'- (Tappal)ആഫീസിൽ ലഭി ക്കുന്ന ഔദ്യോഗിക മോ അർദ്ധ ഔദ്യോഗികമോ ആയ എല്ലാ അറിയിപ്പുകളും നമ്പർ നൽകപ്പെടും വരെ "തപാൽ' എന്നറിയപ്പെടുന്നു.

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