05 REGISTRY OF PAPERS

1. A new personal register is opened for every year:

(A) Financial year

(B) Sakha year

(C) Calender year

(D) Malayalam year

Correct Answer: Option: (C) Calendar year

3. Personal register in form No III App. I contains --------- columns on each page. 

(A) Twelve

(B) Eleven

(C) Nine

(D) Ten

Correct Answer: Option: (D) Ten

4. The names of the ........................and the section clerk maintaining the personal register should be written on the fly leaf in each volume :

(A) Head of the office

 (B) Manager

(C) Section Supt.

(D) Office Supt.

Correct Answer: Option: (C) Section Supt.

5. One of the following officials should see that all currents received in the section are duly registered in the personal register on the very day of their receipt :

(A) Manager

(B) Section Superintendent

(C) Office Superintendent

 (D) Head of the office

Correct Answer: Option: (B) Section Superintendent

6. Ordinarily how many entries can be made on each page of Personal Register? 

(A) 5 entries

(B) 3 entries

(C) 6 entries

(D) 2 entries

Correct Answer: Option: (B) 3 entries

7. In the case of an arising current the word will be entered in col 4 of the PR

(A) Arising

(B) Old

(C) New

(D) Lodged

Correct Answer: Option: (A) Arising

8. The title of paper should be entered in the Personal Register in

(A) Column No. 2

(B) Column No.3

(C) Column No. 4

(D) Column No. 9

Correct Answer: Option: (C) Column No. 4

9. It is the duty of one of the following officers to check the accuracy of the titles when he examines the Personal Register

(A) Section Superintendent

(B) Head of the Office

 (C) Manager

(D) Office Superintendent

Correct Answer: Option: (A) Section Superintendent

10. The nature of the references issued will be noted in Col. 7 of the personal register, the letters 'O.M.' being adopted for

(A) Office memorandum

(B) Office manual

(C) Office methods

(D) Office management

Correct Answer: Option: (A) Office memorandum

12.When a current file is closed, the nature of the disposal -RDis. D-Dis,etc and the date will be entered in red ink in the _ of the personal register:

(A) Column 7

(B) Column 5

(C) Last Column

(D) Column No. 9

Correct Answer: Option: (C) Last Column

15. Which of the following need not be registered in the Personal Register?

(A) Casual Leave Application

(B) Transfer Application

(C) Earned Leave Application

(D) Application for Car Advance

Correct Answer: Option: (A) Casual Leave Application

19. Who among the following officials should see that all currents received in the section are duly registered in the personal register on the very day of their receipt? (A) Manager

(B) Section Supt.

(C) Head of the office

(D) Office Supt.

Correct Answer: Option: (B) Section Supt.

22. The details of money, cheque and other valuables received as enclosures to communications will be entered in which of the following registers :

(A) Personal register

(B) Stock register

(C) Security register

(D) Distribution register

Correct Answer: Option: (C) Security register

23. The names of the --- ----------- and the clerk maintaining the personal register should be written on the fly leaf in each volume.

(A) Section Supt.

(B) Manager

(C) Head of the office

(D) Office Supt.

Correct Answer: Option: (A) Section Supt.

27. Who is responsible to see that all currents received in the section are duly registered in the personal register on the same day of their receipt?

(A) Clerk

(B) Head clerk

(C) Unit officer

(D) Superintendent

Correct Answer: Option: D) Superintendent

28. The entry of valuables in the ----------- register is to be made under attestation of Fair copy superintendent.

(A) Local delivery register

(B) Security register

(C) Despatch register

(D) Daily collection register

Correct Answer: Option:(B) Security register

29. The papers received in the office is sorted, date sealed, entered in the distribution register and sent to the superintendents of the respective sections where they are entered in one of the following registers

(A) Security register

(B) Attendance register

(C) Personal register

(D) Despatch register

Correct Answer: Option: (C) Personal register

30.When valuables such as cheques and drafts are received as enclosures, the tappal clerk will enter it in one among the following registers :

(A) Establishment register

(B) Security register

(C) Movement register

(D) Personal register

Correct Answer: Option: (B) Security register

31. Security Register :

(A) When valuables such as cheques, drafts etc. are received as enclosures, they are separated from the communication and their details and date of receipts are entered in the security register before handing over to the Manager for safe custody under proper acknowledgement

(B) The security register is maintained by the Superin-tendent of the Office in which all details of the -

current files are enclosing

(C) The register consists of 5 columns. The paper received as Tappal are date sealed, sorted and entered in the security register

(D) In this register the current received in each section and re-entered by the subject clerk. It is a bound volume consisting of 10 columns

Correct Answer: Option: (A) When valuables such as cheques, drafts etc. are received as enclosures, they are separated from the communication and their details and date of receipts are entered in the security register before handing over to the Manager for safe custody under proper acknowledgement

 32. Personal Register:

(A) Personal Register is a register in which all periodical statements may be entered

(B) In Personal Register all communication received in the office should be registered

(C) Personal Register in which the current, received in each sections are entered by the subject clerk

(D) It is a bound volume consisting of 8 columns

Correct Answer: Option: (C) Personal Register in which the current, received in each sections are entered by the subject clerk

33. Papers entered in the Personal Register are :

(A) Periodical statements

(B) Papers which are to be entered in special register  

(C) All Government orders in which no action beyond communicating to subordinates (D) The current received in each sections

Correct Answer: Option: (D) The current received in each sections

34. Valuables received are enter into:

(A) Security Register

(B) Personal Register

(C) Distribution Register

(D) Periodical Register

Correct Answer: Option: (A) Security Register

35. The entry of valuables in the Security Register is to be done by :

(A) Despatching clerk

(B) Section Clerk

(C) Fair copy Superintendent

(D) Section Superintendent

Correct Answer: Option: (A) Despatching clerk

37. Money, cheques and other valuables received as enclosures to communications will be entered by the Tappal Clerk in the :

 (A) Stock Register

(B) Record Register

(C) Distribution Register

(D) Security Register

Correct Answer: Option: (D) Security Register

38. Valuables received as enclosures to communications in the office will be handed over for safe custody to:

(A) The Office Superintendent

(B) The Section Superintendent

(C) The Manager

(D) The Head of the Office

Correct Answer: Option: (C) The Manager

   

41. As soon as the papers are received in the section the subject clerk must at once enter them in the :

 (A) Tappal Register

(B) Distribution Register

(C) Personal Register

(D) Stock Register

Correct Answer: Option: (C) Personal Register

42. The number of entries on each page of the Personal Register shall ordinarily be

(A) TWO

(B) Five

(C) Four

(D) Three

Correct Answer: Option: (D) Three

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Para.21

The Currents received in each section should be registered in the Personal Register 

A New Personal Register is opened for every Calendar Year. 

Personal Register has 10 columns 

The name of the Superintendent of the section and the clerk maintaining the register should be written on the fly leaf of each volume.

Para.22

Superintendent should see that all currents received in the section are duly registered in the Personal Registers on the very day of their receipt.

Para.24

The number of entries on each page of the register shall ordinarily be three.

Para.26

In the case of an arising current the word ‘arising’ will be entered in column (4) [of the Personal Register.] 

Para.27

 The title to be entered in column (4) shall be as brief as possible, just sufficient to convey generally the subject of the paper. It should be framed and arranged exactly as an index title.

It is the duty of the Superintendent of the section to check the accuracy of the titles when he examinations the Personal Register.

Para.31

The nature of the reference issued will be noted in column (7) of the register, the letter “L” being adopted for letter. 

“O.M” for office Memorandum, “D.O” for demi-official, “T.M” for Telephonic message, “Telgm” for telegram and “R” for reminder. 

Para.34

When a current file is closed, the nature of the disposal-R.D is, DD is, K.D is , L.D is or N.D is, and the date will be entered in red ink in the last column of the Personal Register. 

Para.35

Papers of an ephemeral(ക്ഷണിക സ്വാഭാവമുള്ളവ) character which are not even numbered in the Distribution Register (i.e. papers which will be closed in X.N or X.L) will, of course, not be entered in the Personal Register)