08 DRAFTING

CHAPTER VIII
 DRAFTING

1. How a draft is written or type written on sheet leaving margin?
(A) Two inch margin 
(B) Three inch margin
(C) Quarter margin
 (D) Half margin 
Correct Answer: Option (D) Half margin 

2. In a draft proceedings or memorandum the list of addresses is entered at the bottom of the draft on:
(A) The right hand side 
(B) The middle 
(C) the left hand side
(D) Between the left hand side and the middle
Correct Answer: Option(C) the left hand side

3. The drafts shall be written or typed on sheets in under mentioned margin:
(A) 2 inches margin
(B) Half margin
(C)3 inches margin
(D) Without margin 
Correct Answer: Option(B) Half margin

4. At the head of the draft what is to be written?. 
(A) Name
(B) Salutation 
(C) Title
(D) No. and date 
Correct Answer: Option(C) Title

5. In which side the list of addresses should be shown at the bottom of the draft? 
(A) Right side
(B) Middle 
(C) Below
(D) Left hand side 
Correct Answer: Option (D) Left hand side 

6. The body of the letter follows after the:
(A) Address 
(B) Reference 
(C) Subject
(D) Number
Correct Answer: Option(B) Reference 

7. The body of the Letter follows after the : 
(A) Address
(B) Number
 (C) Reference
(D) Subject 
Correct Answer: Option (C) Reference

8. General ruling which arises from a particular case should be communicated to:
(A) The Government 
(B) The General Public
 (C) All Departments 
(D) All of whom it may concern
Correct Answer: Option (D) All of whom it may concern

9. Circumstances under which the office copies and fair copies can be typed together?
(A) Complicated case 
(B) Reminder
(C) In simple case 
(D) Demi-official letters 
Correct Answer: Option (C) In simple case 

10. In which way the telephone messages dealt with?
(A)Demi-official communication 
(B) Letter
(C) Endorsement
(D) Local letter
Correct Answer: Option (A)Demi-official communication 

11. What is to be specified in the draft order when a petition is rejected?
(A) Contents
(B) Address 
(C) Authority
(D) The reasons 
Correct Answer: Option(D) The reasons 

12. A petitions submitted a complaint in a govt office and requested for acknowledgment:
(A) To be rejected 
(B) To be filed
(C) To be submitted 
(D) To be acknowledged 
Correct Answer: Option(D) To be acknowledged 

13. When a petition of a party is rejected what is to be specified in the draft?
(A) The reason should not be specified 
(B) Refuse to say reason 
(C) Reason should be specified
 (D) Reject
Correct Answer: Option(C) Reason should be specified

14. The letter “N” prefixed to the number of reference or disposal means that the papers are sent out 
(A) Induplicate
(B) As enclosure
(C) Without enclosure 
(D) In original 
Correct Answer: Option(D) In original 

15. How the amount noted in the draft is to be clearly shown?
(A) To be entered in figure only 
(B) In words as well as in figures 
(C) Nothing to be entered
(D) To be entered in words only 
Correct Answer: Option(B) In words as well as in figures 


16. General ruling which arises from a particular case should be communicate to 
(A) Government
(B) All whom it may concern
(C)All Department 
(D) People 
Correct Answer: Option (B) All whom it may concern

17. Post copy of the message shall invariably be sent to the addressee immediately after transmitting the : 
(A) Letters
(B) Proceedings
(C) D.O. Letter
(D) Telegram 
Correct Answer: Option(D) Telegram 

18. Petitions, from private parties and elected members should be immediately 
(A) Accepted
(B) Acknowledged
(C) Granted
(D) Rejected
Correct Answer: Option(B) Acknowledged

19. The office copy of the draft and enclosure are to be added to the: 
(A) Note file
(B) Stock file 
(C) Current file
(D) Disposal File
Correct Answer: Option (C) Current file

20. Petitions from private parties and elected members should be immediately: 
(A) granted
(B) rejected
 (C) acknowledged
(D) accepted 
Correct Answer: Option (C) acknowledged

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Para.60

Drafts, except very simple drafts which may be written on the current itself, if there is room, shall be written or typewritten in half margin on sheets of paper distinct from those containing the notes, with which they shall not be tagged while the case is under disposal.

Para.61

At the head of every draft letter, proceedings or memorandum, the title must be drawn. It should be framed and arranged exactly like index file. 

In a draft proceedings or memorandum the list of addressees in entered at the bottom of the draft on the left hand side. 

Para.67

 Much time and labour is saved if, in simple cases, the office submits a fair copy and an office copy simultaneously, typed together. In simple cases, the precise wordings are more or less immaterial, provided there is no ambiguity.

Para.72

When a petition is rejected, reason for the rejection should, as far as possible, be given in the draft order.

Petitions and communications from private parties should be acknowledged immediately on receipt. 

Para.74

The letter “N” prefixed to the number of a reference or disposal means that the papers are sent out in original, when an N. references is made, an N. Reference slip (Form. IV, Appendix. I) should be filled up and kept to take the place of the file, unless there is a note file. 

Para.75

In communications, which are of the nature of authorizations of payments to be made, the amounts should clearly express in words as well as in figures.