APPENDIX II

DESTRUCTION OF RECORDS

(Vide Paragraph 145)

The following registers will be destroyed after the period noted against each:-

• Arrear Lists Maintained in Forms XII and XIII given in Appendix 1 : 3 years
• Call book :  3 Years
• Distribution Register: 3 Years
• Fair Copy Register :  3 Years
• Local Delivery Book :  3 Years
• Personal Register :  3 Years
• Periodical Register:  3 Years
• Record Issue Register:  3 Years 
• Running note files to the Personal and Periodical Register : 3 Years
• Stamp Register :  3 Years

Security Register: 10 Years 
Annual Index Register : 20 years

Despatch-cum-Account Register: 3 years 

1. How many years the despatch-cum account register is to be retained?

(A) Five years

(B) One year

(C) Three years

(D) Ten years

Correct Answer: Option: (C) Three years

2. How many years can keep the record issue register?

(A) Five years

(B) Ten years

(C) Seven years

(D) Three years

Correct Answer: Option: (D) Three years

3. The personal register will be destroyed after a period of -- years.

(A) Three

(B) TWO

(C) One

(D) Five

Correct Answer: Option: (A) Three

4. The Stamp Account Register is destroyed after a lapse of

(A) After two years

(B) After six years

(C) After one year

(D) After three years

Correct Answer: Option: (D) After three years

5. The fair copy register is preserved for the following years :

(A) 3 years

(B) 2 years

 (C)5 years

(D) 10 years

Correct Answer: Option: (A) 3 years

6. The Security register will be destroyed :

(A) after 10 years

(B) after 5 years

(C) after 7 years

(D) after 12 years

Correct Answer: Option: (A) after 10 years

7. The personal register will be destroyed after a period of:

(A) 1 yr

(B) 2yrs

(C) 3yrs

(D) 5yrs

Correct Answer: Option: (C) 3yrs

8. Annual Index List will be destroyed :

 (A) After 5 years

(B) After 10 years

(C) After 15 years

(D) After 20 years

Correct Answer: Option: (D) After 20 years

9. Despatch cum Stamp Account will be destroyed:

 (A) After 5 years

(B) After 4 years

 (C) After 3 years

(D) After 6 years

Correct Answer: Option: (C) After 3 years

10. Call book will be destroyed:

(A) After 6 years

(B) After 4 years

(C)After 5 years

(D) After 3 years

Correct Answer: Option: (D) After 3 years

11. Running Note will be destroyed :

(A) After 5 years

(B) After 4 years

(C) After 3 years

(D) After 6 years

Correct Answer: Option: (C) After 3 years

12. The Personal Register will be destroyed after a period of:

(A) Three years

(B) Five years

(C) One year

(D) Two years

Correct Answer: Option: (A) Three years

13. Which among the following Registers are to be destroyer after three years?

(A) Personal Register

(B) Local Delivery Book

 (C) Call Book

(D) All the above

Correct Answer: Option: (D) All the above