06 REFERENCING AND ARRANGEMENT OF FILES

CHAPTER VI
 REFERENCING AND ARRANGEMENT OF FILES

1. The current and enclosure arranged below is punched and a tag is passed through the hole is :

 (A) Indexing

(B) Tying

 (C) Tagging

(D) Punching

Correct Answer: Option :(C) Tagging

2. In which file the concerned clerk add the current, if it is related to an unclosed case:

 (A) Closed file

(B) Reference file

(C) Stock file

(D) Current file

Correct Answer: Option: (D) Current file

 3. Put up for reference will be placed, when two files will be linked:

(A) Above

(B) Below

(C) Side

(D) Front

Correct Answer: Option: (B) Below

4. When a reference is from bulky volume to be put up this is sufficient:

(A) Complete volume

 (B) Extracts of passage

 (C) Stock file

(D) Current file

Correct Answer: Option: (B) Extracts of passage

5. Specify the colour of the flyleaf added to the current file at the beginning:

 (A) Yellow

(B) red

(C) brown

(D) blue

Correct Answer: Option: (D) blue

6. A------fly leaf is added to the current file at the beginning.

 (A) Yellow

(B) Red

(C) Brown

(D) Blue

Correct Answer: Option: (D) Blue

7. Specify the colour of the Fly leaf which is added to at the beginning of the current file:

(A) Red

 (B) Yellow

 (C) Blue

 (D) Green

Correct Answer: Option: (C) Blue

 8. In which order the papers of the current file must be arranged beginning from the top and are to be numbered in ink?

(A) Chronological order

(B) Interial order

(C) General order

(D) Preferential order

Correct Answer: Option: (A) Chronological order

9. When it is necessary to refer in any one file to a paper in another undisposed file the two files will be ----------- together.

(A) Placed

(B) Linked

(C)Tagged

(D) Arranged

Correct Answer: Option: (B) Linked

10. Linking of Files:

(A) When it is necessary to refer in any one file to a paper in another undisposed file the two files will be linked together

(B) When two or more papers are linking together the sharp end of the pin, should not be left free at the top

(C) In linking files of the top of the note file will be placed a yellow fly leaf and its pages will be tagged like those of the current files

(D) If an extract of the relevant portion is sufficient, files should not be linked together

Correct Answer: Option: (A) When it is necessary to refer in any one file to a paper in another undisposed file the two files will be linked together

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Para.36

The current and the enclosures arranged below it are punched in the left-hand corner at the top about an inch inside and single tag passed through the hale. This is tagging, so that papers may be turned freely and read conveniently.

Para.37

A paper relating to a pending case will be added to the current file and a new current which does not relate to a case already pending, will after a blue fly-leaf is added to it at the beginning, be put up in an appropriate pad marked, “Ordinary”, “ Urgent”, Or “Immediate” as the case may be.

Para.38

When bulky volumes of reference book or stock files are referred to and the passages in them bearing on the point or points at issue are not long, typed extracts of such passages and not the volumes themselves shall be put up.

Para.46.

When it is necessary to refer in any one file to a paper in another files that has not been disposed of , the two files will be linked, that is, the file put up for reference will be put under the other file and the strings of the lower file, but not its flaps, will be tied round the upper file