CHAPTER XIII
RECORDS
1. In every office there will be a separate section called the record section in charge of a:
(A) Store keeper
(B) Record Supplier
(C) Record keeper
(D) Record attender(C) Record keeper
2. Who among the following will be in charge of the Record Section?
(A) The Record Keeper
(B) The Manager
(C) The Fair Copy Superintendent
(D) The Store Keeper
Correct Answer- Option: (A) The Record Keeper
3. Whose responsibility is the supply of records?
(A) Fair copy superintendent
(B) Record keeper
(C) Clerk of record section
(D) Security officer
Correct Answer- Option: (B) Record keeper
4. The procedure for the supply of Records when demanded
(A) Record will be supplied only on requisition made in the prescribed form duly signed by the clerk showing the section
(B) All records issued should be entered in the Record
issue Register under acknowledgement
(C) The records should be returned after use of at once
(D) All the above
Correct Answer- Option: (D) All the above
5. In the record room the record keeper to be seated at the :
(A) Back
(B) Entrance
(C) Left side
(D) Right side
Correct Answer- Option: (B) Entrance
6. The record room should be inspected one among the following officers at least once in a quarter:
(A) Record keeper
(B) Fair copy superintendent
(C) Head-ministerial officer
(D) Unit officer
Correct Answer- Option: (C) Head-ministerial officer
7. The under mentioned officer will detach the index slips received in the record room and file them in the proper order:
(A) Section clerk
(B) Superintendent
(C) Attendar
(D) Record keeper
Correct Answer- Option: (D) Record keeper
8. The Fair copy superintendent will send all disposals other than N disposals to the :
(A) Record keeper
(B) Senior superintendent
(C) Typist
(D) Section clerk
Correct Answer- Option: (A) Record keeper
9. Disposal papers which have no numbers are arranged chio nologically in the record section under:
(A) KL
(B) NL
(C)XL
(D) RD
Correct Answer- Option: (C)XL
10. What will be in the place of records issued?
(A) Flag
(B) Red mark
(C) Index
(D) Slip
Correct Answer- Option: (D) Slip
11. Records will be supplied on requisition in the prescribed form duly signed by the—— -Showing the reason.
(A) Attendar
(B) Peon
(C) Clerk
(D) Security staff
Correct Answer- Option: (C) Clerk
12. The record issue register has the following numbers of columns :
(A) 1 to 5
(B) 1 to 7
(C) 1 to 12
(D) 1 to 10
Correct Answer- Option: (D) 1 to 10
13. Which are the important rules to be followed while supplying records?
(A) Records shall be supplied only on requisitions made in the prescribed form
(B) Not more than one record shall be asked for in the same form
(C) Requisition for records shall be signed by clerks
(D) All the above
Correct Answer- Option: (D) All the above
14. All records issued out of the Record Section shall be entered in a Register in Form X Appendix I called
(A) Stock Register
(B) Distribution Register
(C) Record Issue Register
(D) Periodical Register
Correct Answer- Option: (C) Record Issue Register
15. A new requisition slip should be taken whenever a file or book has to be retained for more than........... since the earlier slip was issued.
(A) One month
(B) Three months
(C) Five months
(D) Six months
Correct Answer- Option: (B) Three months
16. All records issued out of the record section shall be entered in the :
(A) Record register
(B) Stock register
(C) Record issue register
(D) Distribution register
Correct Answer- Option: (C) Record issue register
17. Number of records to be asked for in one requisition slip :
(A) 2
(B) 3
(C) 1
(D) 5
Correct Answer- Option: (C) 1
18. Number of records to be asked for in one requisition slip is
(A) TWO
(B) One
(C) Five
(D) Three
Correct Answer- Option: (B) One
19. All records issued out of the record section shall be entered in the :
(A) Record issue register
(B) Record register
(C) Stock register
(D) Distribution register
Correct Answer- Option: (A) Record issue register
20. Requisition for records shall be signed by:
(A) Office Supt.
(B) Section Supt.
(C) Section clerk
(D) Manager
Correct Answer- Option: (C) Section clerk
21. A new requisition slip for record should be taken whenever a file or book has to be retained for more than ————— months since the earlier slip was issued.
(A) Three
(B) Five
(C) TWO
(D) Six
Correct Answer- Option: (A) Three
22. Watching of return of records is one of the important duties of the
(A) Fair Copy Superintendent
(B) Office Superintendent
(C) The Store Keeper
(D) The Record Keeper
Correct Answer- Option: D) The Record Keeper
23. D-disposals are those that are to be destroyed after —— years : -
(A) Five
(B) Three
(C) One
(D) Ten
Correct Answer- Option: (D) Ten
24. K-Disposals are those that are to be destroyed after ——— years.
(A) Three
(B) Two
(C) Five
(D) Ten
Correct Answer- Option: (A) Three
25. Which of the following disposals is to be destroyed after three years?
(A) D-Dis
(B) L-Dis
(C) N-Dis
(D) K-Dis
Correct Answer- Option: (D) K-Dis
26.. The orders of should be taken annually for the destruction of record files.
(A) Head clerk
(B) Office supt.
(C) Fair copy supt.
(D) Head of the office
Correct Answer- Option: (D) Head of the office
27. The orders of ............... should be taken annually for the destruction of record files.
(A) Head of the Office
(B) Office Superintendent
(C) The Manager
(D) Head Ministerial Officer
Correct Answer- Option: (A) Head of the Office
28. The authority empowered to approve the list of records to be destroyed:
(A) Head of office
(B) Record keeper
(C) Fair copy superintendent
(D) Clerk
Correct Answer- Option: (A) Head of office
29. In which month the head of the office to verify the record room every year and make a report?
(A) January
(B) April
(C) July
(D) December
Correct Answer- Option: (B) April
30. A detailed inspection of the record section will be conducted in April every year and submit a report to the immediate superior authority by :
(A) Office Supt.
(B) Section Supt.
(C) Head of the office
(D) Manager
Correct Answer- Option: (C) Head of the office
31. Mention points to be borne in mind while Head officer inspecting Record Room
(A) Whether the record room is in good repair and protected from white ants
(B) Whether the records are well arranged and kept clear and whether the lighting arrangements are satisfactory
(C) Whether fire fighting equipment is available
(D) All the above
Correct Answer- Option: (D) All the above
32. The Manager or the Head Ministerial Officer will inspect the records room atleast once :
(A) in six months
(B) in a quarter
(C) in a year
(D) in one month
Correct Answer- Option: (B) in a quarter
33. The head of the office will make a detailed inspection of the Record Section in ....every year.
(A) April
(B)December
(C) July
(D) January
Correct Answer- Option: (A) April
34. The head of the office inspecting the Record room should verify:
(A) Whether the Record room is in good repair and protected from White ants
(B) Whether the records are well arranged and kept neatly
(C) Whether fire fighting equipment is available
(D) All the above
Correct Answer- Option: (D) All the above
35. Who among the following officials is expected to make a detailed inspection of the record section in April every year and submit a report to the immediate superior authority?
(A) The Section Supt
(B) The Manager
(C) The Head of office
(D) Office Supt.
Correct Answer- Option: (C) The Head of office
36. Generally who is authorised to inspect the record room periodically:
(A) Record keeper
(B) Head ministerial officer
(C) Clerk
(D) U.D.Clerk
Correct Answer- Option: (B) Head ministerial officer
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