CHAPTER XI
FORMS AND RULES OF CORRESPONDENCE
1. Which form of correspondence is adopted when the head the office records his decision in exercise of a statutory power where he records important executive decisions?
(A) Memorandum
(B) Endorsement
(C) Demi-official
(D) Proceedings
Correct Answer: Option (D) Proceedings
2. Which form of correspondence is generally adopted when an officer of one dept wants any information from an officer of another dept:
(A) Demi-Official
(B) Letter
(C) Endorsement
(D) Proceedings
Correct Answer: Option (B) Letter
3. Point out one forms of Correspondence:
(A) Title Form
(B) Proceedings Form
(C) Index Form
(D) Acknowledgement Form
Correct Answer: Option (B) Proceedings Form
4. Which kind of form of communication is used when the Kerala Public Service Commission is addressed?
(A) Proceedings form
(B) Endorsement form
(C) Letter form
(D) Memorandum
Correct Answer: Option (C) Letter form
5. Form of correspondence to the Vice Chancellor of University
(A) Demi-official Form
(B) Letter form
(C) Proceeding Form
(D) Memorandum Form
Correct Answer: Option (B) Letter form
6. Correspondence to the Vice-Chancellor or Registrar of University shall be in the form of
(A) Demi-official
(B) Memorandum
(C) Letter
(D) Proceedings
Correct Answer: Option (C) Letter
7. The official formal correspondence to MLA, MP as:
(A) Proceeding
(B) Memorandum
(C) Letter
(D) Demi-official
Correct Answer: Option (C) Letter
8. Which form of communication is used for addressing Govt.?
(A) Letter form
(B) Proceeding form
(C) Memorandum form
(D) Endorsement
Correct Answer: Option (A) Letter form
9. Which among the following forms of correspondence will be used where the head of the office records his decision in exercise of a statutory poweri or when he records important executive decisions?
(A) Memorandum form
(B) Proceedings form
(C) Endorsement form
(D) Demi-official form
Correct Answer: Option (B) Proceedings form
10. When the copy of paper is sent to a subordinate officer, for remarks or disposal it is called on:
(A) Memorandum Form
(B) Letter Form
(C) Demi-official Form
(D) Endorsement Form
Correct Answer: Option (D) Endorsement Form
104(5)
11. When the copy of a paper is sent to a subordinate officer for remarks or for information the disposal takes the form of an:
(A) Proceedings form
(B) Memorandum form
(C) Demi-official form
(D) Endorsement form
Correct Answer: Option (D) Endorsement form
104(5)
12. Demi-official form is
(A) When the copy of a paper is sent to a subordinate officer
(B) To communicate and call for information between the section of the same Officer
(C) In case when an officer or a member of the public has to be addressed without the formality of official procedure and with a view to the interchange or communication of opinion or information which it is undesirable to place on official record, the communication taken the form of a demi-official
(D) When it is proposed to address to institutions, persons etc.
Correct Answer: Option (C) In case when an officer or a member of the public has to be addressed without the formality of official procedure and with a view to the interchange or communication of opinion or information which it is undesirable to place on official record, the communication taken the form of a demi-official
13. To draw the personal attention of the individual officer another officer addressed, the communication taken this form:
(A) Letter form
(B) Endorsement
(C) Note
(D) Demi-official
Correct Answer: Option (D) Demi-official
14. Correspondence directly to government only through:
(A) The Secretary of
(B) District Officers
(C) Head of Departments
(D) Joint Directors
Correct Answer: Option (C) Head of Departments
15. According to the rules for correspondence which officer can address Govt. directs:
(A) Regional officer
(B) District officer
(C) Heads of Departments
(D) Tahsildar
Correct Answer: Option (C) Heads of Departments
16. District officers and regional officers should address the Govt. through the :
(A) Head of the Dept.
(B) Head of the office
(C) Head ministerial officer
(D) Manager
Correct Answer: Option (A) Head of the Dept.
17. A regional office of a Govt department wrote a letter to Govt. How this can be sent to Govt?
(A) Send directly to Govt
(B) Send through post
(C) Send through the messenger
(D) Sent through the Head of department
Correct Answer: Option (D) Sent through the Head of department
18. Which form of correspondence is generally adopted when an officer of one dept. wants any information from an officer of another dept?
(A) Demi-official
(B) Letter
(C) Endorsement
(D) Proceedings
Correct Answer: Option (B) Letter
19. In which way a communication is sent to a subordinate officer for remarks:
(A) Endorsement form
(B) Demi-official
(C) Letter form
(D) Proceedings
Correct Answer: Option (A) Endorsement form
20. Correspondence to non-official shall be in form the form of
(A) Letter Form
(B) Demi-official form
(C) Proceeding Form
(D) Endorsement Form
Correct Answer: Option (A) Letter Form
21. The form of correspondence used to communicate and call for information between the sections of the same office:
(A) Endorsement
(B) memorandum
(C) proceedings
(D) demi-official
Correct Answer: Option (B) memorandum
22.The form of correspondence used to communicate and call “hormation between the sections in the same office :
(A) Memorandum
(B) Endorsement
(C) Proceedings
(D) Letter
Correct Answer: Option (A) Memorandum
23. Copies of special communications addressed to Government cers should not be sent to non officials. They should be addressed by:
(A) Demi official letter
(B)Memorandum
(C) Letter
(D) Proceedings
Correct Answer: Option(C) Letter
24. Copies of official communications addressed to Govt. officers should not be sent to non-officials. They should be addressed by:
(A) Do Letters
(B) Memorandum
(C) Letters
(D) Proceedings
Correct Answer: Option (C) Letters
25. Which of the following forms of correspondence is used when a copy of a paper is sent to a subordinate officer for remarks?
(A) Endorsement
(B) Proceedings
(C) Memorandum
(D) Letter
Correct Answer: Option (A) Endorsement
26. Which of the following form of correspondence is used when the copy of a paper is sent to a subordinate officer for remarks
(A) Letter
(B) Memorandum
(C) Endorsement
(D) Proceedings
Correct Answer: Option (C) Endorsement
27. When Government officers correspond with each other or with any member of the public on administrative or official matters without the formality of official procedure, the form of correspondence adopted is
(A) Demi-official
(B) Unofficial
(C) Letter
(D) Endorsement
Correct Answer: Option (A) Demi-official
28.Which among the following forms of correspondence is to be used when an officer has to be addressed without the formality of official procedure with a view to the interchange of communications of opinions or information?
(A) Letter
(B) Proceedings
(C) Memorandum
(D) Demi-official
Correct Answer: Option (D) Demi-official
29. Which correspondence is undesirable to place on official records?
(A) Memorandum
(B) Endorsement
(C) Letter
(D) Demi-official
Correct Answer: Option (D) Demi-official
104-1B(6)
30. Fair copies of official communications intended for higher authorities are to be signed by the :
(A) Section Supt.
(B) Manager
(C) Fair copy Supt.
(D) Head of the office
Correct Answer: Option (D) Head of the office
31. Memorandum Forms can signed by :
(A) Fair Copy Superintendent
(B) Manager
(C) Superintendent of the section
(D) Secretary
Correct Answer: Option (C) Superintendent of the section
32. Fair copies of official communications intended for higher authorities are to be signed by the:
(A) Section Supt.
(B) Manager
(C) Fair copy Supt.
(D) Head of the office
Correct Answer: Option (D) Head of the office
33. Fair copies of letters addressed to higher authorities should be signed by :
(A) The Fair copy Superintendent
(B) The Manager
(C) Head of Office
(D) The Secretary
Correct Answer: Option (C) Head of Office
34. Fair copies intended for higher authorities are signed by
(A) The head of the office
(B) The Section Superintendent
(C) Section Clerk
(D) The Manager
Correct Answer: Option (A) The head of the office
35. Memorandum form of correspondence can be signed by :
(A) The Manager
(B) Section Superintendent
(C) Fair Copy Superintendent
(D) Head Clerk
Correct Answer: Option (B) Section Superintendent
36. Who among the following officers should sign the proceedings criticising a subordinate officer?
(A) Unit officer
(B) Senior supervisory staff
(C) Head of the office
(D) Superintendent
Correct Answer: Option (C) Head of the office
37. All communication are sent from an office in the name of:
(A) Head of office
(B) Superintendent
(C) Gazetted officer
(D) Head of department
Correct Answer: Option (A) Head of office
38. Official correspondence to the Kerala Public Service Commission should be addressed to the
(A) Chairman
(B) Joint Secretary
(C) Controller
(D) Secretary
Correct Answer: Option (D) Secretary
39. Official correspondence to the Kerala public service commission should be addressed to the:
(A) Chairman
(B) Controller
(C) Secretary
(D) Joint Secretary
Correct Answer: Option (C) Secretary
40. Official communication addressed to High Court is:
(A) Honourable Chief Justice
(B) Manager
(C) Office Superintendent
(D) Registrar
Correct Answer: Option (D) Registrar
41. Official communications addressed to the PSC:
(A) Section Officer
(B) Confidential Assistant
(C) The Secretary
(D) Deputy Secretary
Correct Answer: Option (C) The Secretary
42. Official correspondence to the Kerala Public Service Commission should be addressed to the:
(A) Chairman
(B) Joint Secretary
(C) Secretary
(D) Controller
Correct Answer: Option (C) Secretary
43. Official communications intended for the High Court should be addressed to the (A) Chief Justice
(B) Registrar
(C) Advocate General
(D) Secretary
Correct Answer: Option (B) Registrar
44. As far as possible, how many topics can be dealt within one letter
(A) Two topics
(B) Three topics
(C) One topic
(D) Five topics
Correct Answer: Option (C) One topic
45. What is the salutation form of letters in respect of a lady?
(A) Sir
(B) Mrs.
(C) Mr
(D) Madam
Correct Answer: Option (D) Madam
46. What is the subscription of all letters?
(A) Yours faithfully
(B) Yours sincerely
(C) Yours obediently
(D) Yours affectionately
Correct Answer: Option (A) Yours faithfully
47. Who is responsible for the proper maintenance of distribution register?
(A) Security officer
(B) Typist
(C) Fair copy superintendent
(D) Section clerk
Correct Answer: Option (C) Fair copy superintendent
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