07 NOTING

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Para.51

Note should not be written on the current itself except in very simple ones. Notes shall be written or typewritten on paper of foolscap size with one-third margin prescribed for the purpose and on both sides of the paper, blank sheets being added before submission to officers. No note shall be written on the margin unless it is easy brief. 

When an officer writes a question in the margin of a note, the reply to it has to be written in continuation of the note and not in the margin.

Para.52

Note file will be separate from the current file and its pages will be numbered in a separate series in ink.  At the top of  the note file  will be placed a yellow fly-leaf and its pages will be tagged like those of the current file.

If the subject originated with a communication from outside, the reference number and date of such communication should follow in red ink. The note is written below the entry.

Para.57

It is not expected of Clerks and Superintendents when noting, to offer opinions and suggestions unless they are specifically founded on statue. They should not be highly critical and all personal attack should be avoided. It is for the superior officers to criticise or offer suggestions. 

Para.58

In simple cases and whenever the course to be adopted is obvious a draft may be put up at the same times as the note is submitted for orders. 

Even in the fairly complicated cases, this may sometimes be done, especially if the draft is one asking for further information. The head of the office may pass the draft, modify it, amplify it or ask for further information. If the head of the office is likely to find the draft not self-explanatory, there should be a not to explain it.

Para.59

When, in the course of dealing with a subject, any fresh subject arises which it is desirable to deal with separately, extracts should be taken of the parts of the current file and note file relating to the fresh subject, and with these, a separate file should be stated.