1. A new personal register is opened for every year:
(A) Financial year
(B) Sakha year
(C) Calender year
(D) Malayalam year
Correct Answer: Option: (C) Calendar year
3. Personal register in form No III App. I contains --------- columns on each page.
(A) Twelve
(B) Eleven
(C) Nine
(D) Ten
Correct Answer: Option: (D) Ten
4. The names of the ........................and the section clerk maintaining the personal register should be written on the fly leaf in each volume :
(A) Head of the office
(B) Manager
(C) Section Supt.
(D) Office Supt.
Correct Answer: Option: (C) Section Supt.
5. One of the following officials should see that all currents received in the section are duly registered in the personal register on the very day of their receipt :
(A) Manager
(B) Section Superintendent
(C) Office Superintendent
(D) Head of the office
Correct Answer: Option: (B) Section Superintendent
6. Ordinarily how many entries can be made on each page of Personal Register?
(A) 5 entries
(B) 3 entries
(C) 6 entries
(D) 2 entries
Correct Answer: Option: (B) 3 entries
7. In the case of an arising current the word will be entered in col 4 of the PR
(A) Arising
(B) Old
(C) New
(D) Lodged
Correct Answer: Option: (A) Arising
8. The title of paper should be entered in the Personal Register in
(A) Column No. 2
(B) Column No.3
(C) Column No. 4
(D) Column No. 9
Correct Answer: Option: (C) Column No. 4
9. It is the duty of one of the following officers to check the accuracy of the titles when he examines the Personal Register
(A) Section Superintendent
(B) Head of the Office
(C) Manager
(D) Office Superintendent
Correct Answer: Option: (A) Section Superintendent
10. The nature of the references issued will be noted in Col. 7 of the personal register, the letters 'O.M.' being adopted for
(A) Office memorandum
(B) Office manual
(C) Office methods
(D) Office management
Correct Answer: Option: (A) Office memorandum
12.When a current file is closed, the nature of the disposal -RDis. D-Dis,etc and the date will be entered in red ink in the _ of the personal register:
(A) Column 7
(B) Column 5
(C) Last Column
(D) Column No. 9
Correct Answer: Option: (C) Last Column
15. Which of the following need not be registered in the Personal Register?
(A) Casual Leave Application
(B) Transfer Application
(C) Earned Leave Application
(D) Application for Car Advance
Correct Answer: Option: (A) Casual Leave Application
19. Who among the following officials should see that all currents received in the section are duly registered in the personal register on the very day of their receipt? (A) Manager
(B) Section Supt.
(C) Head of the office
(D) Office Supt.
Correct Answer: Option: (B) Section Supt.
22. The details of money, cheque and other valuables received as enclosures to communications will be entered in which of the following registers :
(A) Personal register
(B) Stock register
(C) Security register
(D) Distribution register
Correct Answer: Option: (C) Security register
23. The names of the --- ----------- and the clerk maintaining the personal register should be written on the fly leaf in each volume.
(A) Section Supt.
(B) Manager
(C) Head of the office
(D) Office Supt.
Correct Answer: Option: (A) Section Supt.
27. Who is responsible to see that all currents received in the section are duly registered in the personal register on the same day of their receipt?
(A) Clerk
(B) Head clerk
(C) Unit officer
(D) Superintendent
Correct Answer: Option: D) Superintendent
28. The entry of valuables in the ----------- register is to be made under attestation of Fair copy superintendent.
(A) Local delivery register
(B) Security register
(C) Despatch register
(D) Daily collection register
Correct Answer: Option:(B) Security register
29. The papers received in the office is sorted, date sealed, entered in the distribution register and sent to the superintendents of the respective sections where they are entered in one of the following registers
(A) Security register
(B) Attendance register
(C) Personal register
(D) Despatch register
Correct Answer: Option: (C) Personal register
30.When valuables such as cheques and drafts are received as enclosures, the tappal clerk will enter it in one among the following registers :
(A) Establishment register
(B) Security register
(C) Movement register
(D) Personal register
Correct Answer: Option: (B) Security register
31. Security Register :
(A) When valuables such as cheques, drafts etc. are received as enclosures, they are separated from the communication and their details and date of receipts are entered in the security register before handing over to the Manager for safe custody under proper acknowledgement
(B) The security register is maintained by the Superin-tendent of the Office in which all details of the -
current files are enclosing
(C) The register consists of 5 columns. The paper received as Tappal are date sealed, sorted and entered in the security register
(D) In this register the current received in each section and re-entered by the subject clerk. It is a bound volume consisting of 10 columns
Correct Answer: Option: (A) When valuables such as cheques, drafts etc. are received as enclosures, they are separated from the communication and their details and date of receipts are entered in the security register before handing over to the Manager for safe custody under proper acknowledgement
32. Personal Register:
(A) Personal Register is a register in which all periodical statements may be entered
(B) In Personal Register all communication received in the office should be registered
(C) Personal Register in which the current, received in each sections are entered by the subject clerk
(D) It is a bound volume consisting of 8 columns
Correct Answer: Option: (C) Personal Register in which the current, received in each sections are entered by the subject clerk
33. Papers entered in the Personal Register are :
(A) Periodical statements
(B) Papers which are to be entered in special register
(C) All Government orders in which no action beyond communicating to subordinates (D) The current received in each sections
Correct Answer: Option: (D) The current received in each sections
34. Valuables received are enter into:
(A) Security Register
(B) Personal Register
(C) Distribution Register
(D) Periodical Register
Correct Answer: Option: (A) Security Register
35. The entry of valuables in the Security Register is to be done by :
(A) Despatching clerk
(B) Section Clerk
(C) Fair copy Superintendent
(D) Section Superintendent
Correct Answer: Option: (A) Despatching clerk
37. Money, cheques and other valuables received as enclosures to communications will be entered by the Tappal Clerk in the :
(A) Stock Register
(B) Record Register
(C) Distribution Register
(D) Security Register
Correct Answer: Option: (D) Security Register
38. Valuables received as enclosures to communications in the office will be handed over for safe custody to:
(A) The Office Superintendent
(B) The Section Superintendent
(C) The Manager
(D) The Head of the Office
Correct Answer: Option: (C) The Manager
41. As soon as the papers are received in the section the subject clerk must at once enter them in the :
(A) Tappal Register
(B) Distribution Register
(C) Personal Register
(D) Stock Register
Correct Answer: Option: (C) Personal Register
42. The number of entries on each page of the Personal Register shall ordinarily be
(A) TWO
(B) Five
(C) Four
(D) Three
Correct Answer: Option: (D) Three
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