CHAPTER 14

 

CHAPTER XIV
CHECKS ON DELAYS AND ARREARS

1. Watch the punctual receipt or despatch of periodical reports and returns each clerk will maintain:

(A) Register of reports

(B) Register of periodicals

 (C) Register of returns

(D) Despatch register

Correct Answer- Option : (B) Register of periodicals

2. To watch the punctual receipt or despatch of periodical reports and returns each clerk will maintain one of the following registers:

(A) Register of reports

(B) Register of returns

(C) Register of periodicals

(D) Despatch register

Correct Answer- Option : (C) Register of periodicals

3. In an order filed in a stock file if superseded by another or when an order becomes obsolete,is expected to see that such orders are removed from the stock file and placed in the record file :

(A) Superintendent

(B) Office Superintendent

(C) Section Clerk

(D) Head of the office

Correct Answer- Option : (A) Superintendent

4. If an order filed in a stock file is superceded by another or when an order becomes absolute who among the following officials see that such orders are removed from the stock file and placed in the record file:

 (A) Section Supt

(B) Office Supt.

(C) Section Clerk

(D) Record keeper

Correct Answer- Option: (A) Section Supt

149

5. Permanent files of important Govt. orders which are required Frequent references must be carefully kept upto date in the :

(A) Stock register

(B) Stock file

(C) Periodical register

(D) Record register

Correct Answer- Option : (B) Stock file

6. Permanent files of important Govt. orders which are required for frequent references must be carefully kept up to date in the

(A) Periodical register

(B) Stock file

(C) Stock register

(D) Current file

Correct Answer- Option : (B) Stock file

7. Who will be held responsible for any paper found pending in his section without sufficient grounds for more than five days:

(A) The Section Supt.

(B) Office Supt.

(C) Tappal Clerk

(D) Subject Clerk

Correct Answer- Option : (A) The Section Supt.

8. Papers will normally be submitted by the office within

days of their receipt in office

(A) 2

(C) 5

(D)7

Correct Answer- Option : (C) 5

9. Papers will normally be submitted by the office within ------ ----- days of their receipt in office.

(A) TWO

(B) Three

(C) Five

(D) Seven

Correct Answer- Option : (C) Five

10. Who among the following officials will be held responsible for any paper found pending in his section without sufficient grounds, for more than five days?

(A) The Section Supt.

 (B) The Office Supt

(C) Tappal Clerk

(D) subject Clerk

Correct Answer- Option: (A) The Section Supt.

11. On receipt of the arrear lists which of the following officials should compare them with the pendency as per the distribution register?

(A) Office Supt.

(B) Section Supt.

(C) Subject clerk

(D) Fair copy Supt.

Correct Answer- Option: (D) Fair copy Supt.

12. All papers marked for issue are ordinarily expected to be issued within ----------- hours of its receipt in the fair copy section.

(A) Six

(B) Twelve

(C) Ten

(D) Twenty four

Correct Answer- Option : (D) Twenty four

13. Each drafting clerk in a section will keep a reminder diary of a manuscript form of

pages.

 (A) Thirty

(B) Twenty four

(C) Six

(D) Twelve

Correct Answer- Option: (D) Twelve

14. A consolidated arrear list prepared by the Fair copy superintendent for the whole office to be submitted on the 10th of every month to the :

(A) Head of office

(B) Government

(C) District office

(D) Manager

Correct Answer- Option: (A) Head of office

15. The Fair copy superintendent is to see that all papers noted for issue are despatched :

(A) 12 hours

(B) 24 hours

(C) 6 hours

(D) 48 hours

Correct Answer- Option: (B) 24 hours

16. The call book is submitted by the Fair copy superintendent for inspection every month to :

(A) Fair copysuperintendent

(B) Accounts officer

(C) Manager

(D) Head of the office

Correct Answer- Option: (D) Head of the office

17. Within how many days papers will be resubmitted from the date on which they are marked back to the office?

(A) 3 days

(B) 10 days

(C) 5 days

(D) 2 days

Correct Answer- Option: (C) 5 days

18. One of the under mentioned officers has to scrutinise the arrear statements of all the clerks under him:

(A) Manager

(B) Head of office

(C) U.D. Clerk

(D) Superintendent

Correct Answer- Option: (D) Superintendent

19. Which files are permanent files of important orders maintained for easy reference?

(A) Personal file

(B) Current file

(C) Note file

(D) Stock file

Correct Answer- Option: (D) Stock file

20. Register of periodicals in Form No. XI is to be maintained by one of the following officers:

(A) Manager

(B) Fair copy superintendent

(C) Subject clerk

(D) U.D. Clerk

Correct Answer- Option: (C) Subject clerk

21. How many columns are there in the register of periodicals?

(A) 6 columns

(B) 10 columns

(C)3 columns

(D) 7 columns

Correct Answer- Option: (D) 7 columns

22. Stock file

(A) It is a register consisting of 1 to 9 columns maintained by the subject clerk

(B) Stock files are permanent files of important order maintained for easy reference (C) In stock files when a later order modifies on corrected order must be cancelled (D) To watch the punctual receipt or deposit of periodical return, in stock file

Correct Answer- Option: (B) Stock files are permanent files of important order maintained for easy reference

23. Effective Mechanism for checking delay and arrears:

(A) Reminder Diary

(B) Inward Register

(C) Personal Register

(D) Distribution Register

Correct Answer- Option: (C) Personal Register

24. To watch the punctual receipt or despatch of periodical reports and returns, each clerk will maintain a Register in Form XI Appendix |

(A) Register of Periodicals

(B) Distribution Register

(C) Security Register

(D) Personal Register

Correct Answer- Option: (A) Register of Periodicals

25. If an order filed in a stock file is superceded by another or when an order becomes obsolete, who is responsible to see that such orders are removed from the stock file and placed in the record file :

(A). Section Superintendent

(B) Office Superintendent

(C) Section Clerk

(D) Record Keeper

Correct Answer- Option: (A). Section Superintendent

26. Permanent files of important orders maintained for case of reference and which must be carefully kept upto date for official use is called

(A) Record files

(B) Stock file

(C) Closed files

(D) Current file

Correct Answer- Option: (B) Stock file

27. Papers will normally be submitted by the office within ----- days of their receipt in the office.

(A) two

(B) three

(C) ten

(D) five

Correct Answer- Option: (D) five

28.. What is Five Days rule?

(A) Papers should be submitted by the office days inclusive of holidays of their receipt

(B) Papers will be re-submitted with 5 days from the date on which they are marked back to the office

(C) Holiday will not be excluded

(D) All the above

Correct Answer- Option: (D) All the above

29. The Inspecting official must see that papers are submitted by the clerk within day of receipt:

(A) 3

(B) 5

(C) 10

(D) 21

Correct Answer- Option: (B) 5

30. Arrear list are to be prepared in the prescribed proforma by

(A) Section Superintendent

(B) Tappal Clerk

(C) Section Clerk

(D) Fair copy Superintendent

Correct Answer- Option: (C) Section Clerk

31. On receipt of the arrear list, which of the following officials should compare them with the pendency as per the distribution register :

(A) Office Superintendent

(B) Section Superintendent

(C) Subject Clerk

(D) Fair copy Superintendent

Correct Answer- Option : (D) Fair copy Superintendent

32. It is the duty for preparation of consolidated statement and submitting to the head office is :

(A) Section Superintendent

(B) Selection Clerk

(C) Tappal Clerk

(D) Fair copy Superintendent

Correct Answer- Option: (D) Fair copy Superintendent

33.. Who will be preparing the consolidated arrear list for the whole office being submitted to the Head of the Office?

(A) Tappal clerk

(B) Section Superintendent

(C) The Superintendent of the Fair Copy Section

(D) The Head Clerk

Correct Answer- Option: (C) The Superintendent of the Fair Copy Section

34.. On receipt of the Arrear List, which of the following officials should compare them with the pendency as per the Distribution Register?

(A) Office Superintendent

(B) Section Superintendent

(C) Fair Copy Superintendent

(D) Subject Clerk

Correct Answer- Option: (C) Fair Copy Superintendent

35 All papers marked for issue are ordinarily expected to be issued within ..............of its receipt in the Fair Copy Section.

(A) twelve hours

(B) two days

(C) twenty four hours

(D) five days

Correct Answer- Option: (C) twenty four hours

36. He should see that papers pending issue at the end day are attended in the next day with priority

(A) Section Superintendent

(B) Section Clerk

(C) Fair Copy Superintendent

(D) Head

Correct Answer- Option: (A) Section Superintendent

37. All papers marked for issue are ordinarily expected to be issued within hours of its receipt in the fair copy section

(A) Six

(B) Ten

(C) Twenty four

(D) Twelve

Correct Answer- Option : (C) Twenty four

38. When the attendance closes after the office opens?

(A) 15 minutes

(B) 10 minutes

(C) 20 minutes

(D) None of these

Correct Answer- Option : (B) 10 minutes

39. Govt. sometimes call for a report to be sumitted after a year or so, such calls need not be kept open till the time to reply to them arrives. Such files may be closed and entered in the :

(A) Day book

(B) Call book

(C) Record book

(D) Cash book

Correct Answer- Option : (B) Call book

40. In the case of maintaining different registers in the instructions in the note under Rule 92 (a)(1) KTC Voll followed for

(A) Security Register

(B) Cash Book

(C) Attendance Register

(D) Call Book

Correct Answer- Option: (B) Cash Book

41. Reminder diary:

(A) Reminder Diary is a diary of 12 pages kept by the subject clerk for one calendar year which act as a reminder to the clerk

(B) This diary kept separately under lock and key by the head of office

(C) In reminder diary the date and current number with reference to which action is not taken also noted

(D) It is a register consisting of 6 columns for entering details of information of the section

Correct Answer- Option: (A) Reminder Diary is a diary of 12 pages kept by the subject clerk for one calendar year which act as a reminder to the clerk

42. No paper should be transferred to the Call Book unless no action is due in the office for a period of

(A) three months

(B) six months

(C) two years

(D) one year

Correct Answer- Option:

(B) six months

43. Each drafting clerk in a section will keeps Reminder Diary of a manuscript form of ................ pages.

(A) Fifteen

(B) twenty four

(C) six

(D) twelve

Correct Answer- Option: (D) twelve

44. The Call Book in Form No. XIV is a register consisting of 6 columns for entering 'calls' will be maintained by :

(A) Superintendent

(B) Tappal clerk

(C) Section clerk

(D) Manager

Correct Answer- Option: (B) Tappal clerk

45. Call book:

Correct Answer- Option:

(A) Call book is a register for entering "calls” and will be maintained by the Tappal Clerk

(B) It is a register maintained by Superintendent of the

Tappal section

(C) It is a register consisting of 1 to 9 columns maintained by the subject clerk

(D) Call book is register of the each periodical should be given a number and its receipts and despatch should be shown in the register

Correct Answer- Option (A) Call book is a register for entering "calls” and will be maintained by the Tappal Clerk

46.. How many call books are there for the whole office?

(A) One

(B) Section Wise

(C) Unit wise

(D) Several

Correct Answer- Option: (A) One

47. Reminder Dairy in Form No. XV having 12 pages is kept by the :

(A) Superintendent

(B) Typist

(C) Head of office

(D) Subject clerk

Correct Answer- Option: D) Subject clerk

48. The fair copy superintendent is to submit this register to the head of office every month for verification:

(A) Call book

(B) Stamp account

(C) Movement register

(D) Attendance register

Correct Answer- Option : (A) Call book

49 In which method the registers in the Govt officer can be maintained:

(A) Written form

(B) Prescribed form

(C) Carbon copy form

(D) Tagged sheets

Correct Answer- Option : (B) Prescribed form

50. The instructions in the note under Rule 92(a) (i) KTC. Vol I shall be followed for maintaining:

(A) Call book

(B) Attendance register

(C) Cash book

(D) Stock Register

Correct Answer- Option : (C) Cash book

51. The call book will be in the custody of :

(A) Subject Clerk

(B) Section Supt.

(C) Office Supt.

(D) Tappal clerk

Correct Answer- Option : (D) Tappal clerk

52. The call book will be in the custody of:

(A) Subject Clerk

(B) Section Supt.

(C) Office Supt.

(D) Tappal Clerk

Correct Answer- Option : (D) Tappal Clerk

53. The call book shall be submitted for inspection once in every

(A) Two months

(B) one month

(C) Six months

(D) Three months

Correct Answer- Option : (B) one month

54. Each drafting clerk in a section will keep a reminder diary of a manuscript form of

_pages

(A) 365

(B) 6

(C) 24

(D) 12

Correct Answer- Option : (D) 12

55. Govt. sometimes call for a report to be submitted after a year or so such calls need not be kept open till the time to reply to them arrives. Such files may be closed and entered in the :

(A) Cash book

(B) Day book

(C) Record book

(D) Call book

Correct Answer- Option : (D) Call book

56. The call book shall be submitted for inspection once in every:

(A) Two months

(B) Month

(C) Six months

(D) Three months

Correct Answer- Option: (B) Month

57. No paper should be transferred to the call book unless no action is due in the office for a period of:

(A) Three months

(B) One month

(C) Six months

(D) Nine months

Correct Answer- Option: (C) Six months