The District Office Manual
Date of Test 03-11-2023
1:-Periodical register will be destroyed after___________
A:-5 years
B:-10 years
C:-one year
D:-20 years
Correct Answer:- Option-B
2:-Who is the custodian of Call Book in Taluk Office?
A:-Senior Superintendent
B:-Tapal clerk
C:-Revenue Inspector
D:-Village Field Assistant
Correct Answer:- Option-B
3:-In a Revenue Divisional Office who will personally scrutinise R disposals which are 30 years old?
A:-District Collector
B:-Record Keeper
C:-Revenue Divisional Officer
D:-Junior Superintendent
Correct Answer:- Option-C
4:-What is column 12 of Personal Register?
A:-Serial number
B:-Title
C:-Date of receipt by clerk
D:-Nature and date of disposal
Correct Answer:- Option-D
5:-Night watchman will be on duty from
A:-4 pm to 8 pm
B:-6 pm to 6 am
C:-5 pm to 10 am
D:-10 am to 10 pm
Correct Answer:- Option-B
Question6:-What is D.C.B. of a Taluk Office?
A:-Data Collection Business
B:-Demand Collection Balance
C:-Development Credit Bank
D:-None above
Correct Answer:- Option-B
Question7:-Distribution Register contains how many pages?
A:-220
B:-1000
C:-100
D:-210
Correct Answer:- Option-A
8:-Security Register is maintained in Form
A:-Form XIV of Appendix B
B:-Form X of Appendix C
C:-Form XV of Appendix B
D:-Form XIII of Appendix A
Correct Answer:- Option-C
9:-In drafting and in writing notes, the use of "for being" is incorrect, which is the correct usage?
A:-"to be"
B:-purchase
C:-"on it"
D:-therein
Correct Answer:- Option-A
10:-In the draft it is mentioned that "till March `"31^{st}"` no reply was received from V.O." What does it mean?
A:-No reply was received even on March 31st
B:-No reply from V.O. before or after 31st` March
C:-Reply was received on March 31st
D:-Remind the V.O.
Correct Answer:- Option-C
11:-What is D.O. letter as per D.O.M?
A:-Direct order
B:-Duty off
C:-Demi-Official
D:-Development Officers Order
Correct Answer:- Option-C
12:-In the office of Commissioner of Land Revenue a number is assigned to periodical of a section and that number of the periodical continue as such for years, why?
A:-Number of a periodical is permanent in nature
B:-Temporary
C:-Semi permanent
D:-It is an omission
Correct Answer:- Option-A
13:-Some Administrative reports will be put into record files and can be destroyed after a period of ________
A:-5 years
B:-20 years
C:-10 years
D:-3 years
Correct Answer:- Option-C
14:-Paragraph 137 of D.O.M. deals with an important and convenient method of keeping important orders for reference
A:-Local classification
B:-Stock file
C:-Periodicals
D:-Duty register
Correct Answer:- Option-B
15:-In Collectorate, a consolidated list of cases to be posted will be submitted to District Collector for posting place and date of hearing,when
A:-At least once in a week
B:-At least once in a month
C:-Quarterly
D:-At least once in six months
Correct Answer:- Option-A
16:-When a document liable to stamp duty under the Court Fees Act is insufficiently stamped, what is the action to be taken as per D.O.M.?
A:-To be rejected
B:-Disposed as K.Dis
C:-Returned to the parties to be sufficiently stamped
D:-None above
Correct Answer:- Option-C
17:-Appendix C of D.O.M. deals with
A:-Pending files
B:-Arrear list
C:-Ordinary Fire Rules for Govt. building
D:-Nalvazhi
Correct Answer:- Option-C
18:-For the purpose of supply of ordinary fire appliances, the buildings are classified into how many classes?
A:-5 classes
B:-10 classes
C:-20 classes
D:-2 classes
Correct Answer:- Option-D
Question19:-Who is the custodian of the attendance register in the Taluk Office?
A:-Junior Superintendent (RR)
B:-Revenue Inspector
C:-Dy. Tahsildar (Head Quarters)
D:-Superintendent (Election)
Correct Answer:- Option-C
20:-Whether casual leave can be combined with any of the following
A:-Earned leave
B:-Commuted leave
C:-Half pay leave
D:-None of the above
Correct Answer:- Option-D
21:-An interval of ____________ will be allotted for lunch.
A:-Half an hour between 1.30 pm and 2.30 pm
B:-One hour from 1 pm to 2 pm
C:-Two hours from 1 pm to 3 pm
D:-Fifteen minutes from 1 pm
Correct Answer:- Option-A
22:-Who is the custodian of the attendance register in the Collectorate?
A:-Sheristadar
B:-Deputy Collector
C:-Superintendent
D:-Junior Superintendent
Correct Answer:- Option-A
23:-An official submitted a casual leave application showing the purpose for which leave is required as "For urgent private affairs". Will it be granted?
A:-Will be granted
B:-For casual application purpose is not required
C:-Will not be granted
D:-None of the above
Correct Answer:- Option-C
24:-What is the duration of a running note file?
A:-One calendar year
B:-Three months
C:-Six months
D:-Two years
Correct Answer:- Option-A
25:-Who will draw up a programme for the check of Personal Register and Periodical Register fixing the date of submission?
A:-Head of office
B:-Section clerk
C:-Record keeper
D:-Junior superintendent
Correct Answer:- Option-A
26:-Fair Copy Register is maintained in which Form?
A:-Form II Appendix A
B:-Form I appendix B
C:-Form IV Appendix B
D:-Form X Appendix C
Correct Answer:- Option-C
27:-A current that originated in the office is treated as 'New Case' and it will be entered in which column of Personal Register?
A:-Column 6
B:-Column 20
C:-Column 4
D:-No need to register such a case
Correct Answer:- Option-C
28:-Stamp Account Register maintained in a Taluk Office will be destroyed after
A:-10 years
B:-3 years
C:-1 year
D:-5 years
Correct Answer:- Option-B
29:-Paragraph 82 of D.O.M deals with what?
A:-Filing Definitions
B:-Despatch Register
C:-Administrative reports
D:-Attendance
Correct Answer:- Option-A
30:-Which paragraph of D.O.M deals with communication of orders to petitioners?
A:-Para 80
B:-Para 40
C:-No where in D.O.M.
D:-Para 57
Correct Answer:- Option-D
31:-What is the colour of the jacket on a R-Dis (R-Disposal)?
A:-Black
B:-Orange
C:-Blue
D:-Brown
Correct Answer:- Option-D
32:-In an R.D.O. office, B section clerk receives a petition with distribution number XY. What is the time allowed for taking action?
A:-3 days
B:-5 days
C:-10 days
D:-2 days
Correct Answer:- Option-B
33:-In the office of the Revenue Divisional Officer who will inspect the Personal Register in every month?
A:-Junior Superintendent
B:-R.D.O.
C:-A.D.M.
D:-H.S.
Correct Answer:- Option-B
34:-What is the colour of the Fly Leaf which is placed on the top of the current file?
A:-Blue
B:-Brown
C:-Pink
D:-Black
Correct Answer:- Option-A
35:-The first step to be taken in order to introduce this system into any office, is to divide the office into convenient sections, and to draw
up a clean distribution list, showing sections, head and subject to each clerk. What is that organisation system?
A:-Ahammed nagar system
B:-File to field system
C:-Tottenham system
D:-Dr. Maclean's system
Correct Answer:- Option-C
36:-Who will exercise general supervision over the whole office in regard to despatch of business and to discipline in a Collectorate?
A:-Sheristadar
B:-Junior Superintendent
C:-Revenue Inspector
D:-Fair copy superintendent
Correct Answer:- Option-A
37:-As per D.O.M. the correct procedure of disposal of Pokkuvaravu cases in Taluk Office is
A:-After orders passed by Tahsildar, copy of Form A should be send to village office and the disposal file should be handed over to record
keepers
B:-Present practice of sending whole case to village office
C:-Keep the Pokkuvaravu file with section clerk
D:-None above
Correct Answer:- Option-A
38:-The duration of inspection P.R. by District Collector is
A:-One month
B:-Fortnight
C:-Quarterly
D:-Once in two months
Correct Answer:- Option-D
39:-In the Taluk Office, section clerk should submit P.R. for inspection to Tahsildar ________
A:-Every month
B:-Once in two months
C:-Once in four months
D:-Quarterly
Correct Answer:- Option-A
40:-Government suit register is maintained in which Form?
A:-Form No : XIV - Appendix A
B:-Form No : II - Appendix C
C:-Form No. VIII A in Appendix B
D:-Form No : III A in Appendix D
Correct Answer:- Option-C
41:-District Collector has marked "X.N. Dis" in a tapal. What does it mean?
A:-Dispose and hand over to record keeper
B:-Take urgent action
C:-Do not register, return in original
D:-Get report
Correct Answer:- Option-C
Question42:-Whether application for renewal of gun licence need to be registered in the P.R.
A:-To be registered in the P.R.
B:-To be registered in the suit register
C:-Should not be registered in the P.R.
D:-None of the above
Correct Answer:- Option-C
43:-In drafting and writing notes "Government" is treated as
A:-Singular
B:-Past
C:-Plural
D:-None above
Correct Answer:- Option-C
44:-On the first of every month each subject clerk should prepare an Abstract Arrear list, in which Form?
A:-Form No. II
B:-No prescribed Form
C:-Form No. VII
D:-Form No. A
Correct Answer:- Option-C
45:-Detailed Arrear list is prepared in which Form?
A:-Form No. II
B:-Form No. B
C:-Form No. XI
D:-Form No. X
Correct Answer:- Option-D
46:-Official communication to High Court from a Taluk Office will address to whom?
A:-Law Secretary
B:-Registrar
C:-Under Secretary
D:-Deputy Secretary
Correct Answer:- Option-B
47:-In collectorate, ledger of Pauper suit is maintained in which form
A:-Form X B
B:-Form V A
C:-Form VIII B
D:-Form XI A
Correct Answer:- Option-C
48:-Call book can be destroyed after a period of __________
A:-10 years
B:-20 years
C:-1 year
D:-3 years
Correct Answer:- Option-D
49:-What is superficial area of a building as defined in Fire Rules for Govt. building?
A:-Total area of a building divided by area of ground floor
B:-Surface area of each floor
C:-Cost of the building
D:-None above
Correct Answer:- Option-B
50:-Erection of what type of building is prohibited within 15 yards of a permanent Government Office?
A:-Thatched
B:-Concrete
C:-Constructed with bricks
D:-None of the above
Correct Answer:- Option-A
Question51:-Revenue Business Statement is due in the office of Commissioner Land Revenue by ________
A:-10th of the month
B:-20th of the month
C:-1st January
D:-31st March
Correct Answer:- Option-B
52:-What is column No. 3 of the Personal Register as per Appendix B?
A:-Date of Submission
B:-Current number
C:-Date of receipt by clerk
D:-Nature and date of disposal (R-Dis, K-Dis, or L-Dis etc)
Correct Answer:- Option-C
53:-Register of New Cases is maintained in Form No __________
A:-Form No. X
B:-Form No. VI
C:-Form No. III
D:-Form No. XXX
Correct Answer:- Option-C
54:-Register showing progress in the disposal of pending suits and appeals is maintained in Form No __________
A:-Form No. II
B:-Form No. VIII A
C:-Form No. I
D:-Form No. XX
Correct Answer:- Option-B
55:-In a Government office fire bucket is kept as a safety measure. It is filled with what?
A:-Oil
B:-Waste paper
C:-Half number with water and half number with sand
D:-Cement
Correct Answer:- Option-C
56:-When a draft is put up the words "draft submitted", with dated initial will be noted at _________
A:-Top of the note
B:-Margin of the note
C:-Top of current file
D:-At the foot of note
Correct Answer:- Option-D
57:-Who will carry out the supervision and control of Taluk Office as a whole, on behalf of Tahsildar?
A:-D.T. (Election)
B:-D.T. (RR)
C:-Dy. Tahsildar (cash)
D:-Dy. Tahsildar (Head Quarters)
Correct Answer:- Option-D
58:-In the office of R.D.O. J.S circulated U.O. note. What does it mean by U.O. note?
A:-Un-official note
B:-Under office procedure
C:-Use of office
D:-None above
Correct Answer:- Option-A
59:-K-Dis files need to be retained for how many years?
A:-One year
B:-Three years
C:-Twenty years
D:-Ten years
Correct Answer:- Option-B
60:-In collectorate, for destruction of records whose order is required as per D.O.M?
A:-H.S.
B:-J.S.
C:-Record Keeper
D:-District Collector
Correct Answer:- Option-D
61:-In Taluk Office records are kept in the record rack ________
A:-Dumped by the record keeper
B:-Horizontally
C:-Vertically
D:-Piled on top of one another
Correct Answer:- Option-C
62:-Who will personally scrutinise the R-Dis files in collectorate which are 30 years old?
A:-District Collector
B:-Senior Superintendent
C:-Dy. Collector
D:-Fair copy Superintendent
Correct Answer:- Option-A
63:-Income tax files will be kept for how many years?
A:-5 years
B:-10 years
C:-20 years
D:-Retained for ever
Correct Answer:- Option-B
64:-Which type of disposals in Collectorate is retained permanently?
A:-K-Dis (K-Disposal)
B:-L-Dis
C:-L-Dis (R-Disposal)
D:-X N-Dis
Correct Answer:- Option-C
65:-Among the following: which type of disposal can be destroyed after one year?
A:-R-Dis
B:-K-Dis
C:-L-Dis
D:-N-Dis
Correct Answer:- Option-C
66:-Detailed instructions are given for the preparations of titles in D.O.M. in paragraph ________
A:-Para 103
B:-Para 100
C:-Para 30
D:-Para 138
Correct Answer:- Option-A
67:-Under the head of suits papers relating to original suits will be indexed. So how do you index an original suit bearing No. 43, filed during
the year 1989.
A:-O.S. 1989-43
B:-O.S. 43-1989
C:-O.S. 100-1989
D:-None above
Correct Answer:- Option-A
68:-Each subject clerk should prepare an abstract of pendency on a separate sheet, when?
A:-On the first of every month
B:-5th of every month
C:-22nd of January
D:-31st of March
Correct Answer:- Option-A
69:-As per D.O.M who is responsible to circulate Kerala Gazette as soon as it is received.
A:-Village field assistant
B:-Revenue Inspector
C:-Tapal Clerk
D:-Head of sections
Correct Answer:- Option-D
70:-Correction ship must be pasted into the books to which they belong, what is the time limit?
A:-Within ten days from the date of receipt in office
B:-Within three days from the date of receipt in office
C:-No time limit
D:-Within one month from the date of receipt in office
Correct Answer:- Option-B
71:-Precautions against fire are described in which paragraph of D.O.M.?
A:-Para 128
B:-Para 78
C:-Para 30
D:-Para 25
Correct Answer:- Option-A
72:-As per D.O.M, for submission of files to the Collector's house, usually known as camp, which are essential parts of equipment?
A:-Bags to carry files
B:-Tapal boxes preferably made of steel with 'lock'
C:-Motor car
D:-Motor bike
Correct Answer:- Option-B
73:-Para 135 of D.O.M is dealt with what?
A:-Economy in the use of stationery
B:-Kerala Gazette
C:-Title paper
D:-Personal paper
Correct Answer:- Option-A
74:-What is 'Stock file' as per para 137 of D.O.M.?
A:-Permanent files of important orders kept for further reference
B:-Files piled one by one
C:-Taking stock of files by record keeper
D:-Rough notes or drafts
Correct Answer:- Option-A
75:-R.D.O., after inspection of the Personal Register of section clerk noted his remarks - where?
A:-In the P.R.
B:-In the periodical register
C:-In the running note
D:-In the margin of the Personal Register
Correct Answer:- Option-C
76:-Files in which no immediate action is required can be transferred with proper order from higher authority - where?
A:-Secret room
B:-Call book
C:-Cash chest
D:-Can be kept in office room
Correct Answer:- Option-B
77:-Who is the custodian of record issue register?
A:-Record keeper
B:-Head clerk
C:-Dy. Tahsildar
D:-J.S. (cash)
Correct Answer:- Option-A
78:-Which Register is maintained in Form XV?
A:-Suit Register
B:-Pauper suit
C:-Security Register
D:-Arrear list
Correct Answer:- Option-C
79:-Temporary shed required in the compound of Govt. building should be built with permission of whom?
A:-R.D.O.
B:-District Collector
C:-Executive Engineer
D:-A.D.M.
Correct Answer:- Option-C
80:-Which Register is maintained in Form VIII?
A:-Call Book
B:-Recovery Register
C:-Attendance Register
D:-Despatch Register
Correct Answer:- Option-A
81:-For destruction of disposals after the expiry period, who is the authority in Taluk Office to issue orders?
A:-H.Q. (DT)
B:-Additional Tahsildar
C:-Tahsildar
D:-Dy. Tahsildar
Correct Answer:- Option-C
82:-What is the penalty for three days late attendance with out permission?
A:-Forfeiture of two days C.L.
B:-Forfeiture of one day C.L
C:-No penalty
D:-Warning
Correct Answer:- Option-B
83:-Muslim members will be allowed to attend Jumah prayers on Friday from
A:-12.30 PM - 2.30 PM (two hours)
B:-1 PM - 2 PM (one hour)
C:-1 PM - 1.30 PM (half an hour)
D:-1 PM - 4 PM (three hours)
Correct Answer:- Option-A
84:-Pages of Stock File should be marked with which coloured ink?
A:-Black
B:-Blue
C:-Red
D:-Green
Correct Answer:- Option-C
85:-Who is to ensure proper maintenance of Stock File as per, D.O.M?
A:-Tahsildar
B:-Revenue Inspector
C:-Record keeper
D:-Section head
Correct Answer:- Option-D
86:-Confidential papers, in Collectorate will be kept under lock and key of District Collector, some other papers will be kept in the custody of
A:-Record keeper
B:-Senior Superintendent
C:-Tahsildar
D:-Sheristadar
Correct Answer:- Option-D
87:-How many Call Books are maintained in the office of R.D.O?
A:-One
B:-Two
C:-Section wise
D:-Three
Correct Answer:- Option-A
88:-The office of the District Magistrate's room must be properly swept and dusted daily, who will ensure that?
A:-Sheristadar
B:-A.D.M.
C:-Dy. Collector
D:-Daffendar
Correct Answer:- Option-D
89:-How will you distinguish a current file put up for reference?
A:-A blue Fly Leaf marked 'current file' must be placed on top of the file
B:-A red Fly Leaf marked 'current file' must be placed on top of the file
C:-A brown jacket placed on top of the current file
D:-None above
Correct Answer:- Option-A
90:-What is column No.7 of Personal Register of section clerk of Collectorate?
A:-Current number
B:-Title
C:-Outside number and date
D:-Submitted by clerk
Correct Answer:- Option-D
91:-What is column number 4 of Register of New cases?
A:-Title
B:-Nature of disposal
C:-Number of cases
D:-Record keeper's initial
Correct Answer:- Option-D
92:-Which Register is maintained in the Taluk office in Form No. II - Appendix B?
A:-Call register
B:-Periodical register
C:-Personal register
D:-Secret register
Correct Answer:- Option-C
93:-What is column 3 of "Fair Copy Register"?
A:-File number
B:-Date of receipt by typist
C:-Date of receipt by Superintendent
D:-Despatch
Correct Answer:- Option-C
94:-Which Administrative report from the following will be made into a file, bound and kept permanently like Book of Reference in
Collectorate?
A:-Administrative report of Taluk office
B:-Administrative report of R.D.O.
C:-Administrative report of Labour Department
D:-General State Administrative report
Correct Answer:- Option-D
95:-Paragraph 135 (11) of D.O.M is dealt with which of the following?
A:-Posting list
B:-Register
C:-Docket sheets
D:-Telegrams
Correct Answer:- Option-C
96:-What is C.R. mentioned in para 127 of D.O.M.?
A:-Confidential Report of Govt servants
B:-Collections of revenue
C:-Caste and Religion
D:-None above
Correct Answer:- Option-A
97:-The attendance register kept in custody of Sheristadar in Collectorate will be closed after
A:-Sixty minutes after 10 AM
B:-Ten minutes after 10 AM
C:-Twelve noon
D:-As soon as office opens
Correct Answer:- Option-B
98:-Who will perform the duties in Taluk office as that of the Sheristadar in Collectorate?
A:-Tahsildar
B:-J.S. (RR)
C:-J.S. (Election)
D:-Dy. Tahsildar (Head Quarters)
Correct Answer:- Option-D
99:-The disposal containing decisions already taken, when put up as a reference to new file is called
A:-Current file
B:-Note file
C:-Back file
D:-None above
Correct Answer:- Option-C
100:-In drafting and in writing notes "The same" must not be used. Instead of the above which word can be used as per para 62 of D.O.M.?
A:-Instant
B:-Therein
C:-'It'
D:-Being
Correct Answer:- Option-C
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